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Watertown Health Center Assistant Maintenance Director in Watertown, Massachusetts

Purpose of Your Job Position

The primary purpose of your job position is to assist in the day-to-day activities of the Maintenance Department in accordance with current federal, state, and local standards, guidelines and regulations governing our facility, and as may be directed by the Director of Maintenance, to assure that our facility is maintained in a safe and comfortable manner.

Delegation of Authority

As Assistant Maintenance Director you are delegated the administrative authority, responsibility and accountability necessary to carry out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

Assume the administrative authority, responsibility, and accountability of supervising maintenance tasks.

Supervise the day-to-day maintenance functions of assigned personnel.

Assist the director in setting maintenance standards.

Assist in developing procedures for performing daily maintenance tasks.

Assist the director in standardizing the methods in which work is accomplished.

Assist the director in scheduling work assignments, preparing work schedules, etc. Revise as necessary.

Coordinate daily maintenance services with nursing services when performing maintenance assignments in resident living and/or recreational areas.

Ensure that work schedules are followed as closely as practical.

Submit accident/incident reports to the supervisor on the shift in which they occurred.

Perform administrative requirements (i.e., completing necessary forms, reports, etc.) and submit to the supervisor as necessary.

Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.

Agree not to disclose resident?s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.

Report any known or suspected unauthorized attempt to access facility?s information system.

Other duties as assigned.

Committee Functions

Implement recommendations from the Infection Control, Safety, and QA Committees, etc., as directed/necessary.

Attend department and staff meetings as directed or called.

Other duties as assigned.

Personnel Functions

Assist in the orientation and training of maintenance personnel.

Interpret department policies and procedures to new maintenance personnel.

Review job description and duty assignment with new department personnel as directed/necessary.

Train assigned personnel in the proper techniques of maintenance services, use of equipment, etc., as directed.

Assign personnel to specific tasks in accordance with daily work assignments.

Ensure that personnel are performing assigned tasks in accordance with established maintenance procedures.

Ensure that personnel follow the manufacturer?s guidelines when servicing equipment.

Ensure that painting, rework or repairing of facility equipment is accomplished in accordance with established policies.

Review and evaluate the work performance of assigned personnel. Make recommendations to the director.

Assist in conducting departmental performance evaluations as necessary and in accordance with the facility?s policies and procedures.

Report daily absenteeism and tardiness to the director.

Counsel/discipline assigned personnel as requested or as necessary. Report such actions to the director.

Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.

Review complaints/grievances of department personnel and make oral/written recommendations/reports to the director. Follow facility?s established procedures.

Meet with assigned personnel monthly to assist in identifying and correcting problem areas and/or improving services.

Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.

Report known or suspected incidents of fraud to the Administrator.

Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.

Other duties as assigned.

Staff Development

Participate and assist in department studies and projects as directed.

Provide leadership, follow instructions, and take suggestions (constructive criticism).

Attend and participate in annual facility in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, etc.).

Other duties as assigned.

Safety and Sanitation

Ensure that fire protection and prevention programs are maintained by department personnel in accordance with our fire safety policies and procedures.

Ensure that maintenance personnel follow established safety precautions when performing tasks and when using equipment and supplies.

Ensure that all personnel wear and/or use safety equipment and supplies (e.g., back brace, mechanical lifts, etc.) when lifting or moving heavy objects.

Ensure that assigned work areas are maintained in a safe and attractive manner.

Assist in maintaining material safety data sheets (MSDSs) for hazardous chemicals in the maintenance department.

Ensure that containers of hazardous chemicals in the department are properly labeled and stored.

Ensure that all maintenance personnel follow established policies governing the use of labels and MSDSs.

Report all hazardous conditions or equipment to the Director.

Ensure that established infection control and universal precautions practices are maintained when performing maintenance procedures.

Ensure that all personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in appropriate in-service training programs prior to performing such tasks.

Ensure that maintenance personnel follow established handwashing procedures.

Ensure that maintenance personnel wear protective clothing/devices when performing tasks that involve the handling of blood, body fluids, infectious waste and/or hazardous chemicals.

Report occupational exposure incidents to the director.

Ensure that refuse is disposed of daily and in accordance with our established sanitation procedures.

Ensure that maintenance personnel follow established policies governing the use/disposal of personal protective equipment and disposal of infectious wastes.

Coordinate routine/terminal isolation procedures with nursing services.

Conduct daily inspections of assigned work areas to assure that cleanliness and sanitary conditions are maintained.

Other(s) that may become necessary/appropriate to assure that our facility is maintained in a safe manner.

Equipment and Supply Functions

Recommend equipment and supply needs to the director.

Ensure an adequate supply of maintenance supplies is maintained to perform daily tasks.

Monitor maintenance procedures to ensure that supplies are used in an efficient manner to avoid waste.

Ensure that appropriate personal protective equipment used in the handling of infectious materials is available and easily accessible to maintenance personnel.

Ensure equipment is cleaned and properly stored at the end of the shift.

Label or tag equipment contaminated with blood or other infectious materials prior to sending for repair or decontamination.

Other duties as assigned.

Budget and Planning Functions

Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Other duties as assigned.

Resident Rights

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Knock before entering a resident?s room.

Ensure that the residents? personal and property rights are maintained by assigned personnel.

Instruct department personnel to inform residents when moving personal possessions.

Other duties as assigned.

Miscellaneous

Assist in demonstrating new products, maintenance techniques, etc., as directed.

Other duties as assigned.

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