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Brandeis University Sr. Department Coordinator in Waltham, Massachusetts

Brandeis University is delighted to announce a career opportunity as a Sr. Department Coordinator in the Undergraduate Research and Creative Collaborations Office. Brandeis University, located in Waltham, Massachusetts only 10 miles from Boston, is both a research university and liberal arts college. The culture of learning extends to employees. Eligible employees can enroll in Brandeis University graduate-level courses and receive up to 100% tuition remission. The Undergraduate Research and Creative Collaborations Office (URCC), established in 2020, serves Brandeis undergraduates and faculty in all disciplines to promote, support, expand and celebrate high quality, high impact undergraduate-faculty research partnerships. The URCC seeks a Senior Department Coordinator with superior operational and administrative skills to join a new, vibrant, and expanding office. This administrative and operations-focused position requires detailed and comprehensive financial, human resources and undergraduate research record keeping, tracking, organizing, and reporting; website and database upkeep; event and meeting scheduling, planning, and support; and experience with communications, including email list generation, graphic design, and curation and social media savvy. This position requires a person with a track record of producing timely, high-quality, and detail-oriented work under deadlines and in response to sometimes rapidly shifting priorities. Work experience as a student also counts towards experience. General responsibilities Function 1: Plan and complete financial and human resources tasks, including billing, budgeting and financial reports. - 20% Function 2: Assist with event planning before, during, and after large and small events; liaise with Brandeis partner units and external vendors. 25% Function 3: Assist the Director with management of undergraduate research fellowships and grants, a faculty research assistant program, and a peer research mentoring program. - 20% Function 4: Take the lead on monitoring various systems/processes for the department to make sure all the systems are running smoothly for undergrad students. Provides tech support and coordinator where necessary - 10% Function 5: Gather, collect, and organize data on internal and external undergraduate research funding recipients and programs - 10% Function 6: Coordinate URCC?s communications and media including maintaining the website, calendar, social media communications, newsletters. - 10% Function 7: Additional administrative support: Recruit, hire, and assign tasks to part-time student workers; Complete other duties as assigned by the Director. - 5% Qualifications: Education: HS/GED; a minimum of a bachelor?s degree is strongly preferred Work Experience: 3-5 years preferred but recent college graduates are also encouraged to apply Desired Skills: High skill level with applications including Microsoft Office, Google Workspace, and Zoom. Preferred experience with graphic design and photo editing software Strong level of attention to detail with highest accuracy and precision; timely completion of tasks Self-motivated, highly organized: can independently and proactively organize, schedule and complete a set of project-related tasks Consistently communicates status of task progress and seeks guidance from manager about task prioritization and problem-solving Demonstrated ability to prioritize work in an environment with daily multiple and shifting priorities Effective written and oral communication skills with diverse constituencies, including staff, students, and faculty Event planning and project-management skills; keen sense of organization and planning. Problem-solving mindset Has exceptional professional judgement and maintains a high level of discretion with confidential information Excellent interpersonal skills, thrives in a diverse community