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Unbridled Senior Project Manager, Meetings & Events in Waltham, Massachusetts

Our Company

Unbridled is an event management, production, and creative agency delivering intentionally crafted events through our customer-focused approach to creative design, attendee management, program logistics, production, and travel. We believe that in an unbridled atmosphere, talented people are unleashed to imagine and intentionally craft solutions and services that amaze our customers. Our values drive everything we do....and differentiate the Unbridled Brand. We collaborate in each other's destiny, foster a culture of authenticity, and are a business of radical generosity. You will thrive at Unbridled because we focus on relationships, keep clients first, and put people before process.

Job Description

Unbridled is looking for an experienced Senior Project Manager to join our growing team. If you have a passion for relationships, problem-solving, and proactive collaboration, this is a great opportunity for you! Successful candidates will be extremely self-motivated, driven, committed, and dedicated to their team and clients. They will be flexible to manage many types and sizes of programs with different client personalities. They will also have the ability to work independently while adopting Unbridled’s budgeting, contracting, planning, and financial process. Position has growth potential to advance to Account Management based on client relationships developed at the Senior Project Manager level. If you want to develop your talents in an environment that promotes personal growth and community, we’re waiting to hear from you.

Successful candidates will have the following:

  • 8+ years of meeting or event planning experience

  • Experience managing and leading programs with $5M + budgets

  • Experience managing and executing both business and incentive programs

  • Experience with in-person and virtual events (hybrid event experience a plus)

  • Experience leading and managing a project team

  • Experience planning programs in international destinations

  • Experience with full service pre-event and on-site planning:

  • Menu and décor planning

  • Liaison to multiple vendors

  • AV/Production liaison

  • Attendee registration

  • Rooming list management

  • Transportation/Manifest management

  • Creative & content management

  • On-site operation including staff and vendor management

  • Exceptional communication and presentation skills —speaking to and selling full suite of meeting services

  • Exposure to content planning, corporate brand strategy, and experiential events

  • Strong ability to stay on task and meet multiple deadlines and deliverables simultaneously

  • Extensive and proven negotiation skills

  • Ability to remain calm under pressure

  • Comfortable learning new technology

  • Ability to stand for extended periods of time and lift/move boxes as needed

  • Must embody the Unbridled brand and culture: character, change, credibility, and community

  • Ability to travel 5-7 days per month (on average), actual travel varies based on client requirements

Preferred Qualifications:

  • Industry Affiliations – MPI, PCMA, SITE, others

  • Pharmaceutical meeting planning experience

  • Tradeshow planning experience

What you would be doing at Unbridled:

  • Learn, understand, and display a clear understanding of our full suite of services

  • Full-service meeting planning to include:

  • Influence stakeholder decision making

  • Consult clients on program development

  • Build and manage Unbridled’s relationship with the client

  • Liaison to other Unbridled departments and subcontracted partners responsible for executing different program elements including creative, production, gifting, travel, registration

  • Detailed timeline management including all program elements

  • Hotel contract management

  • Pre-event planning to include:

  • Menu and décor planning

  • Liaison to multiple vendors

  • AV/Production liaison

  • Attendee registration

  • Rooming list management

  • Transportation/Manifest management

  • Other Vendor sourcing and contract negotiation

  • Direct project management team

  • On-site program management

  • Oversee all aspects of program

  • Act as the primary client contact responsible for providing excellent service and managing changes throughout

  • Manage contract Travel Director(s) and on-site team

  • Financial Accountability to include budget management and program reconciliation

  • Create online program resume within Unbridled resume template

  • Communicate with clients at all levels of organizations

  • Plan and conduct site inspections/planning trips with clients and other team members

  • Travel 5-7 days per month (on average, actual travel varies based on client requirements)

  • Embody our Unbridled Brand and Culture

​Comprehensive Benefit Package

Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:

  • Salary Range: $63,000 - $81,000

  • Health & Dental Insurance

  • Vision Insurance, FSA & HSA Plan Options

  • Life, Short-Term & Long-Term Disability Insurance

  • 401k Plan with Discretionary Company Match

  • Employee Loan Program

  • Paid Time Off & Paid Sick Leave

  • Paid Holidays

  • Monthly Parking Pass

  • Community Service Leave

  • Professional Therapy Benefits

  • Cell Phone Allowance

In addition to our extensive benefits package, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications.

An Unbridled Community Takes All KindsWe hire top talent from various backgrounds and intentionally cultivate a workplace of belonging where every team member is celebrated for who they are and where differing perspectives are valued. We are committed to creating a diverse, caring community where everyone can feel like they belong, no matter their race, ethnicity, religion, age, gender, sexual orientation, or ability. Come “Be you” with us.

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