Wolters Kluwer Editorial Assistant in Waltham, Massachusetts

Wolters Kluwer Health's Clinical Effectiveness (CE) organization is a fast-growing and innovation-driven healthcare information technology (HIT) provider working on the front lines of clinical care. Our talented team of physician and pharmacist editors, technologists, and product visionaries collaborate to provide advanced clinical decision support solutions that measurably improve clinical effectiveness by helping healthcare professionals provide optimal care for their patients.

We are searching for an Editorial Assistant to join our team at UpToDate in Waltham, Massachusetts.

The position requires an individual with very strong organizational and time management skills, close attention to detail, and excellent proofreading skills.


The main tasks of the Editorial Assistant are as follows:

  • Working closely with physician deputy editors (DEs) to drive progress in the assigned specialty. An EA will be assigned to one or two medical specialties, depending on the number of DEs in those specialties. Some EAs may work only on one specialty, with one DE, while assisting with other projects.

  • Maintaining frequent contact and developing relationships with external authors, editors, and peer reviewers.

  • Carefully documenting content developments related to the assigned specialties in the proper databases.

  • Ferrying manuscripts through the editorial process, including:

  • Styling of the original manuscript

  • Reviewing/tracking of graphics and forwarding to Graphic Designer or Permissions Manager

  • Sending topic reviews to a variety of external contributors for review; setting deadlines and following up to ensure timely responses to review requests

  • Working with DEs to incorporate contributor revisions

  • Corresponding with contributors and DEs to finalize topic text and related graphics

  • Proofreading, checking links and references, and finalizing graphics in order to mark topics ready for publication

  • Publishing all new and revised content in a timely manner.

  • Thoroughly proofreading all new and revised topics and graphics prior to publication to ensure content is clean, error-free, and consistent with UpToDate's style guidelines.

  • Carefully tracking DEs' progress toward annual goals and providing accurate reports each month to indicate completed and in-process work.

  • Preparing for and leading monthly specialty meetings with DE(s) in order to review the current status of the specialty's pending items and agree on action plans/next steps; distributing minutes following each meeting.

  • Identifying and addressing any errors in content before publication.

Job Qualifications:

  • Entry level; Bachelor's degree or equivalent experience

  • Editorial experience would be a plus, but not necessary

  • Excellent proofreading, time management, organizational skills

Travel: <5%

Physical Demands: Normal office environment

Remote Work: Option to work from home 1 day/week


Along with your resume, please submit a cover letter expressing why you are interested in this role and how your experience would relate.


Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2017 annual revenues of €4.4 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide.

Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. Wolters Kluwer has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY).

For more information about our solutions and organization, visit www.wolterskluwer.com, follow us on Twitter, Facebook, LinkedIn, and YouTube.


Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


For any assistance with your application for this job opening, please call the HR Source at (888) 495-4772 or email HRSource@WoltersKluwer.com. TTY is also available at 888 (4985) 4771.

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities and requirements.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled