North Short Community College Part-Time Board Relations Coordinator in Danvers, Massachusetts

Part-Time Board Relations Coordinator

Category:Administrative

Department:Executive Office

Locations:Danvers, MA

Posted:Apr 03, '18

Type:PT No Benefits

Ref. No.:FY18

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About North Shore Community College:

NSCC is one of 15 Massachusetts community colleges. The college serves 26 cities and towns along the coastal region from north metropolitan Boston to Cape Ann. Since its founding in 1965, NSCC has grown from a single building to three campuses, and from five to nearly 90 academic programs of study. The college has an urban campus in downtown Lynn, a suburban campus in Danvers and a cosmetology and culinary center in Middleton. Nearly 35,000 students have graduated from NSCC. The college is accredited by the New England Association of Schools and Colleges, Inc., through its Commission on Institutions of Higher Education.

Job Description:

Part-Time Board Relations Coordinator

20 hours/week for 44 weeks (mid August - mid June)

Flexible schedule depending on Board meetings and office schedules

Non-benefited position

The Board Relations Coordinator is responsible to provide Clerk services to the College Board of Trustees and Foundation Board of Directors. This position is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, communication prior to and post meetings is timely and accurate in accordance with MA Open Meeting Law and College and Foundation Bylaws, and to enable authorized persons to determine when, how, and by whom the Board of Trustees and Foundation Board of Directors business is conducted. In order to fulfill these responsibilities the Coordinator files appropriate meeting notices, works with the President and Board Leadership to ensure agendas are set, records minutes of meetings, ensures their accuracy and availability, submits various reports to the boards, maintains records, maintains the Policy and Procedures Manual, and provides staff support to all committees of each board. Provides confidential administrative support to the President and President's Office

DUTIES & RESPONSIBILITIES:

  • Ensures that all legally required records for the College Board of Trustees and Foundation Board of Directors are compiled and kept. Prepares the minutes of the proceedings of the Boards and of each standing committee.

  • Ensures that regular and special meeting notices, agendas and other pre-meeting requirements are met pursuant to state law, bylaws, and regulations.

  • Preserves all documents, papers and records determined to be a part of the official records.

  • Initiates correspondence as directed by College and Foundation leadership and to certify official records and proceedings.

  • Perform duties, not inconsistent with those prescribed by applicable Bylaws, or as prescribed from time to time by the volunteer leadership or by the President of the College.

  • Ensures that the Policy and Procedures Manual is kept up to date with Board approved policy additions, deletions and amendments and any procedural changes implementing that policy.

  • Provide confidential administrative support for the President and office coverage for President's Office, as needed.

  • Provides assistance to the President and President's Office staff with projects, communications, events and other administrative duties.

Requirements:

  • Baccalaureate Degree from an accredited college or university in a related field with five to seven years administrative experience or an equivalent combination of education and experience.

  • Prior experience in higher education and supporting volunteer Boards of Directors/Trustees preferred.

  • Experience in public or government affairs preferred.

  • Excellent organizational, written and verbal communications, and research skills a must.

  • Ability to work independently and to exercise independent judgment

  • Ability to work a flexible schedule as required by College and Foundation Board meetings and provide reception coverage of the Office of the President

  • Must demonstrate and possess utmost ability for discretion and confidentiality.

  • Superior proficiency with Microsoft Office Suite, Internet research and evaluation of Internet data preferred. Knowledge and experience with BANNER a plus.

  • Strong communications skills, verbal and written.

  • Successful experience interacting with culturally diverse populations.

Additional Information:

SUPERVISION RECEIVED: Works under direct supervision of the President

SALARY: $30.00 per hour, non-benefited position.

STARTING DATE: May 2018

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Application Instructions:

Submit resume and cover letter outlining how your experience meets the qualifications of the position. Resume review will begin immediately and continue until the position is filled.

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