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Boston College Programs & Events Specialist in Chestnut Hill, Massachusetts

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

The Programs and Events Specialist reports to the Director of Programs and Events and is a member of the Advancement Communications and Engagement unit within the University Advancement Division. The Programs and Events Specialist is responsible for supporting the planning and execution of cultivation, recognition, and stewardship events for the Alumni Association, the Development Office and the Office of the Sr. Vice President, University Advancement; works closely with the Director and Senior Associate Directors of Programs and Events, as well as with the fundraising units and engagement officers, to partner with events colleagues who are responsible for the development and execution of over 150 events annually.

The Programs & Events Specialist assists the Director, Senior Associate Directors, and Assistant/Associate Directors with event planning and implementation responsibilities and has the opportunity to manage a small portfolio of events dependent on experience. This includes personal liaison with the client, securing event locations; working within a designated budget; selecting a menu; linens and flowers; signs; guest speaker gifts; preparing purchase order and check requests and preparing event supply kits. Additional responsibilities for all events include but are not limited to coding invitation lists in the customer relationship management software (Spark by Blackbaud); printing invitation envelopes; preparing and posting invitations; opening and sorting event responses; maintaining response lists; follow-up and confirmation calls to event invitees; and general event support as assigned.

Full-Time Equivalent Hiring Range: $45,450 to $56,800; salary commensurate with relevant experience.

Requirements

This position requires a High School Diploma; a Bachelor’s Degree is preferred and a minimum of two to five years of increasingly responsible experience in special events in a University, other non-profit settings and for-profit business disciplines; or, an equivalent combination of events and other directly related experience.

Exceptional communications and interpersonal skills, as well as demonstrated event management skills such as diplomacy, creative thinking, vigilance, and the ability to quickly resolve problems with common sense and available resources is required, as is the ability to manage multiple projects with keen attention to detail and excellent organizational skills. Proficiency with the Microsoft Office suite is required. A familiarity with fundraising and event software is preferred. Knowledge of the University budget and purchasing policies and processes is preferred. Knowledge of audiovisual components and their application and limitations is preferred. The ability to work flexible hours, to be available for on-site event management evenings and weekends on a regular basis with some travel is required. Also, requires good judgment and discretion with confidential materials.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees

  • Tuition remission for Spouses and Children who meet eligibility requirements

  • Generous Medical, Dental, and Vision Insurance

  • Low-Cost Life Insurance

  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

  • Paid Holidays Annually

  • Generous Sick and Vacation Pay

  • Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity .

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .

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