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IPS – Integrated Project Services, Inc. Senior Proposal Coordinator in Chelmsford, Massachusetts

The role of the Senior Proposal Coordinator is to support the development of qualifications, proposals, and other sales submittal documents in pursuit of new business for the company.

  • Collaborate with business developers and project personnel in developing distinctive value propositions that enhances our competitive position.

  • Leverage global network to identify and put forward the company’s unique capabilities and resources.

  • Collaborate with other marketing team members to leverage material for local use and provide insight from regional activities for corporate exposure.

  • Ensure that all sales documents comply with our corporate identity program and client confidentiality requirements.

As a member of the Marketing and Proposals team, the coordinator will also be engaged in special projects and initiatives, as necessary to support the growth and visibility of the organization’s Brand.


Specific job activities include (but are not limited to):

  • Work with delivery team to create and manage consolidated, high impact, competitive bid proposals. (50%)

  • Develop and maintain qualification materials including project descriptions, experience matrices/overviews, safety and quality statistics, capability statements, etc. (20%)

  • Create digital and print materials such as brochures, infographics, layouts, and presentation handouts for sales opportunities. (10%)

  • Create, track, and update as needed the CRM pipeline of opportunities, wins/losses and contact information. (10%)

  • Track and manage inbound sales leads from external industry channels and website inquiries (10%)


  • A minimum of 3-5 years’ experience in a marketing or sales capacity with exposure to proposal qualification package preparation.

  • Proven experience working with Adobe Creative Suite, in particular InDesign.

  • Experience with Customer Relationship Management (CRM) Administrator Tasks

  • Knowledge of Database Concepts

  • Experience working in the A/E/C industry and active involvement in professional development associations, such as SMPS is considered a plus.


  • Travel duration, if any, is based on project complexity and location.

  • This position is a safety sensitive position. The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research or other "non-administrative" areas.


  • Communication Proficiency

  • Detail-oriented

  • Customer/Client Focus

  • Organizational Agility

  • Priority Setting within a Fast-paced Work Environment

About Us

IPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities. With technical expertise spanning R&D to pilot-scale to large-scale production, our team specializes in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations. For over thirty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs. Headquartered in Blue Bell, PA, IPS is a multi-national company with over 1,500 professionals worldwide and offices in California, Kansas, Maryland, Massachusetts, New Jersey, North Carolina, Pennsylvania, Brazil, Canada, China, Ireland, Singapore, Switzerland, Germany, United Kingdom and four locations in India. Visit our website at


Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).

Attention Search Firms / Third Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via-email, the Internet or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

ID: 2021-5687

Street: 100 Apollo Drive