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Massachusetts Institute of Technology Project and Events Administrator in Cambridge, Massachusetts

Project and Events Administrator

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MIT Quest for Intelligence

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Office of Provost

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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

PROJECT AND EVENTS ADMINISTRATOR, MIT Quest for Intelligence, to provide operational and programmatic support for a productive, growing, and independent research entity; plan, organize, and execute events, meetings, and conferences; and coordinate annual projects and student-related activities. Responsibilities include leading the management of day-to-day relationships between Quest leadership and the internal and external community of member organizations, corporate sponsors, donors, and other interested parties; managing annual calls for funding proposals, partnering with faculty to generate proposals, providing pre-proposal support to and collecting additional materials from submitters and financial staff, facilitating the review process, and notifying awardees; planning, organizing, and executing events/meetings/conferences with attendance ranging from 50-300; managing engagement opportunities with members and external stakeholders; developing the branding, marketing, and content strategy for print, digital, and social media content; acting as point of contact for and serving as on-site event concierge to participants and faculty; handling post event activities, including reporting, processing payments, and ensuring action items are executed; drafting/editing communications; overseeing UROP program; and other duties as directed.

Job Requirements

REQUIRED: bachelor's degree; at least three years' administrative experience including events management; proactive approach to projects, problem-solving, communication, and planning; ability to function autonomously and anticipate, prioritize, and work on multiple projects simultaneously; meticulous attention to detail and accuracy; strong interpersonal and written and oral communication skills; and comfort interacting with corporate executives, students, and other MIT offices. Strong Mac and PC skills; advanced-level knowledge of Microsoft Office and Adobe Suite; working knowledge of Eventbrite, WordPress, MailChimp, and WordPress; and experience with web-conferencing platforms (Zoom, WebEx, Slack, etc.) desired. Familiarity with MIT systems and offices preferred. Job#17691-87/11/19

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.