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Harvard University Program and Communications Coo in Cambridge, Massachusetts

58076BRAuto req ID:58076BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Program and Communications CoordinatorSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Minimum of two years demonstrated work experience in event planning and communications.

  • Demonstrated experience in social media strategies/content development. We will ask for examples.

Please see important application instructions below.

Additional Qualifications and Skills:

  • Interest and background in the Middle East/North Africa. Subject matter familiarity required.

  • Strong interpersonal, oral, and written communication skills.

  • Excellent planning and organization skills; keen attention to detail.

  • Exceptional professionalism, customer service, diplomatic skills.

  • Ability to embrace frequent change with professionalism, self-assurance, and composure.

  • Regularly anticipates workflow and thinks short, medium, and long-term to ensure programmatic success.

  • Motivated and resourceful self-starter with the ability to meet deadlines, creatively and independently problem-solve, manage up, and communicate clearly with a broad range of MEI stakeholders.

  • Proven ability to work on multiple projects simultaneously.

  • Experience creating and writing reports, memoranda, letters, and event materials.

  • Proficiency in Microsoft Suite, Salesforce, website management tools, publication software (InDesign, Photoshop, Canva).

  • Experience and/or interest in working in higher education is preferred but not required.

  • Experience in the region a plus.

  • Ability to travel internationally.

  • Working knowledge of Arabic or other Middle Eastern languages helpful but not required.

    We are looking for someone who:

  • Cares about the Middle East

  • Is extremely detail oriented. You are excited by the finished product (5%) but understand that 95% is details, details, details.

  • Is diplomatic and tactful

  • Has exceptional written, oral, and interpersonal communication skills

  • Enjoys working as part of a team and creating community

  • Is motivated by mission-driven work

  • Is solution-oriented and resourceful

  • Remains calm under pressure

  • Is humble and willing to ask questions.

  • Is comfortable making, admitting, and learning from mistakes.

  • Anticipates others’ needs and jump in to help.

  • Adapts quickly and are comfortable with change.

  • Is comfortable juggling competing priorities and accommodating a range of workstyles.

  • Is reliable – always follows through and strives to surpass expectations.

  • Loves working in fast-paced, intellectually stimulating environments.

  • Has experience/interest in communications (publications, web, social media)

  • Is interested in any of the following areas: political science, international development, democracy-building, international relations, conflict resolution, public policy, and higher education.

Additional Information:

Important: Application Instructions

Please submit a cover letter (one page max) and a resume (two pages max). Please include

links to social media accounts you manage, if applicable. Applicants who do not submit the

required materials will not be considered for the position.

Why You’ll Love Working at Harvard Kennedy School

  • You’ll help make a difference in peoples’ lives and help others achieve their goals.

  • You’ll build relationships with a diverse group of faculty and colleagues in an incredibly exciting and collaborative culture.

  • You’ll have the opportunity to learn a lot both on the job and through trainings, courses, and events that you’ll be encouraged to take advantage of.

  • There’s room to grow your career here.

  • You’ll be part of a team that is committed to creating and respecting a work-life balance.

  • You’ll enjoy many Harvard benefits, including generous time off, retirement contributions, availability of free trainings and $40 Harvard Extension School courses, and much more.

    This position is a fully benefits-eligible term appointment ending one year from date of hire with very strong possibility of renewal.

    We regret that the Harvard Kennedy School does not provide Visa Sponsorship.

    Harvard University requires pre-employment references and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: This is an in-person/on campus position based in Cambridge, MA, with possible flexible work options.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: .

Salary Range: $57,809 - $91,990

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Harvard offers a generous benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Department:Belfer Center for Science and International AffairsPre-Employment Screening:Identity Job Function:General Administration Position Description:

Reporting to MEI’s Associate Director, the Program and Communications Coordinator is responsible for a diverse and exciting portfolio of events and communication projects. Working in an energetic and fast-paced office, this person will plan and execute logistics for high-level events, study groups, and a January-term course in the Middle East. The position will oversee MEI’s communications portfolio, including but not limited to managing the website; developing and executing an engaging social media strategy; conceptualizing, drafting, and publishing MEI outreach and marketing materials (annual reports, event and program emails, outreach materials, etc.); and other items as needed.

The successful candidate will be a motivated and resourceful self-starter with the ability to meet deadlines, creatively and independently problem-solve, track multiple projects and deliverables, and communicate clearly with a broad range of MEI stakeholders including senior MEI leadership, faculty, distinguished guests, and students.


  • Coordinates and executes MEI’s events with visiting dignitaries, scholars, and other speakers. Events include seminars, study groups, formal dinners, high-profile public events, conferences, and donor advisory committee meetings.

  • Manages all event logistics including, but not limited to drafting invitations and other correspondence; booking event spaces; working with internal and external vendors; preparing travel arrangements (including visas as needed) and detailed visit itineraries; managing all event outreach/publicity; managing day-of event production including social media; coordinating post-event production and follow-up; processing payments and reconciling related costs.

  • Creates and updates internal and external event briefings. Works with student research team to prepare event memos for faculty director.

  • Coordinates all course logistics before and during January-term course in the Middle East (including 3 weeks in country).

  • Helps identify potential speakers and subjects for MEI programming.

  • Fosters relationships across campus to identify opportunities for program collaboration.

  • Organizes MEI student-focused activities and events.

  • Works with confidential information to assemble guest lists, biographies, and additional material for high-level events and school leadership briefings.

  • Maintains records and databases.

  • Other duties as required.


  • Coordinates production and distribution of publicity materials for events and program opportunities, including social media, event e-blasts, press releases, and event summaries for the website blog. 

  • Manages and improves MEI’s website and social media portfolio.

  • Collaborates with Belfer communications team to create communications strategies and materials.

  • Creates and maintains lists of relevant student groups to help with event outreach.

  • Helps publish annual reports and MEI outreach and marketing materials.

  • Thinks creatively about how to better engage students with MEI’s programming.


  • Helps Associate Director identify, hire, and manage workflow of MEI research assistants.

  • Processes invoices for communications and events team activities.

  • Manages general MEI email account and program calendar.

  • Helps team manage office suite (e.g., office supplies, printers)

  • Other duties as needed.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Do you want to work within a highly diverse, globally oriented higher education institution that aims to help people live in societies that are more safe, free, just, and sustainably prosperous? Do you enjoy interacting with international students, faculty, and other experts? If so, consider joining the Harvard Kennedy School’s (HKS) Middle East Initiative as a Program and Communications Coordinator.

The Middle East Initiative (MEI) is dedicated to promoting evidence-based policymaking and good governance in the Middle East and North Africa and training the next generation of leaders, practitioners, and scholars from and/or focused on the region. MEI is led by Dr. Tarek Masoud, Ford Foundation Professor of Democracy and Governance at HKS.

As part of the Belfer Center for Science and International Affairs, MEI believes that being a diverse and inclusive organization is not only morally right, but also central to our ability to achieve our mission. We do not discriminate against any person based on race, color, creed, national or ethnic origin, age, sex, gender identity, sexual orientation, marital or parental status, disability, income, or status as a veteran.

Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging. (

Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. Our teaching, research, and engagement with practitioners focus on these priorities:

  • Protecting security, freedom, and human rights

  • Strengthening democracy

  • Advancing social justice

  • Increasing economic well-being

  • Enhancing sustainability

  • Improving public leadership and management

    You can be part of this endeavor. Explore and learn more about Harvard Kennedy School ( .