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Harvard University Part-time MMSc Program Coordin in Cambridge, Massachusetts

65819BRAuto req ID:65819BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Boston Business Title:MMSc Medical Education Program CoordinatorSub-Unit:------------ Salary Grade ( :054Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:4 or more years of experience. Higher education may count towards experienceAdditional Qualifications and Skills:

  • Bachelor’s degree preferred

  • Related work experience includes administrative support, program support, event coordination or customer service.

  • Experience with Zoom & Canvas (or similar LMS platform) a plus

  • Experience working with graduate students a plus

  • Keen attention to detail

  • Interest in Education a plus

  • A team player, who is flexible, adaptable, and comfortable working in a culturally diverse environment.

  • Ability to work independently, take initiative and manage multiple projects at once.

  • Strong interpersonal skills, with a proactive and positive customer service approach.

Additional Information:Please note this is a part-time, 17.5 hours (.5 FTE) per week position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Department:Graduate EducationPre-Employment Screening:Identity Schedule:Part-time schedule | 17.5 hrs per week

Job Function:General Administration Position Description:The HMS MMSc-Med Ed Program Coordinator will provide critical support in the delivery of a two year master’s program. The program is currently run as a live virtual program and the Program Coordinator will be responsible for supporting many of the operations associated with delivering a virtual master’s program. In addition to this, the program is piloting some optional on campus learning experiences that the program coordinator would manage, requiring complex event planning skills. Responsibilities of the position include:

Communications - Develop program and event promotions and communications. Update program website as needed and develop new website content in coordination with Grad Ed Marketing Manager. Serve as primary point of contact for program applicants. Respond to e-mail queries from prospective applicants and respond to applicant questions about admissions system, SLATE. Manage all program social media accounts (primarily X, formerly Twitter).

Meeting Scheduling- Responsible for scheduling all team & faculty committee meetings along with program related meetings/social gatherings with students. Will schedule other meetings as needed.

Event Planning – Take the lead on all event planning and coordination for two in person on campus learning experiences for students in the program and for program graduation events. Invite & schedule all speakers for academic and professional development sessions during the experiences. Plan and execute all off campus social & Boston sightseeing events during experiences. Book all classrooms/space needed for sessions and order catering from on campus provider for all meals provided during experiences. For graduation events, plan, coordinate & execute all on campus Harvard graduation events in conjunction with HMS Graduate Education team. Schedule other virtual team building events as needed.

Supporting Course Delivery in Canvas- Support the development, delivery, and evaluation of all program courses delivered through Canvas. Coordinate with teaching faculty on Canvas course sites and help faculty/Teaching Fellows make updates as needed. Work with HMS IT to ensure courses are copied over each semester. Ensure all links work properly including Zoom links for course meetings.

Data Entry – Track all student thesis forms and update/input data for individual student thesis milestones in my.harvard student information system.School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values ( Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Remote LinkedIn Recruiter Tag (for internal use only):#LI-WG1Work Format Details:This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.