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Harvard University Managing Editor II in Cambridge, Massachusetts

64262BRAuto req ID:64262BRJob Code:CM0258 Managing Editor II Department Office Location:USA - MA - Cambridge Business Title:Managing EditorSub-Unit:Social Sciences Appointment End Date:01-Nov-2024Salary Grade ( :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

Bachelor’s Degree required and 5+ years publication management experience in the education sector.

Additional Qualifications and Skills:

Sound editorial and business judgment and integrity; ambition and determination to uphold the highest standards of editorial excellence and maximize the reach with available resources. Ability to manage multiple projects simultaneously and deliver in a fast-paced, dynamic environment with minimal supervision. Excellent English-language writing skills with a deep knowledge of and interest in school reform. Excellent oral communication and interpersonal skills, including humility, curiosity, discretion, and a sense of humor. Patience with and disposition for the combination of a small entrepreneurial startup nestled within a large and old institution. Dependability at meeting deadlines. Flexibility to adapt to a rapidly changing and highly competitive media and education policy environment.

Additional Information:We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.Department:Department of GovernmentPre-Employment Screening:Credit, Criminal, Education, IdentityJob Function:Communications Position Description:

  • Meets weekly with the editor-in-chief to discuss and plan content and staffing. Review the status of articles in progress, brainstorm potential contributors, and designate tasks for the solicitation and management of journal content. Between meetings, follow up on action items.

  • Coordinates and oversees the efforts of the journal's web editor, two manuscript editors, and a design director.

  • Collaborates with that team on the editing and design of each issue.

  • Produces an annual schedule for editorial and production and supports the editor-in-chief, executive editors, and other members of the editorial, web, and production teams in staying on schedule.

  • Assigns articles to manuscript editors and collaborates with them on tracking editorial feedback to be addressed in editing; addresses points of contention arising with manuscripts or proofs; identifies titles, subtitles, and callouts for articles; facilitates author communications as needed.

  • Provides general copy-editing and proofreading support during the proofing process; maintains the clarity and accuracy of figures; cross checks proofs against original content and lists of proofs corrections to check for errors. Schedules, sets the agenda for, and produces notes from a quarterly team art meeting.

  • Collaborates with the design director on shaping artwork and photographs for each article, using art meeting notes. Manages development of figures for each article. Examines printer's proofs of each full issue.

  • Manages editorial calendar, sketching out the issues in the upcoming year and prepares agenda for monthly conference calls that convene the executive editorial board to discuss forthcoming issues.

  • Prepares notes from monthly conference calls and distributes.

  • Monitors editors' email listserv, where editorial decisions are made in between conference calls; maintains the next monthly call agenda as a living document, updating as needed based on email exchanges.

  • Uses agendas and notes as a road map to facilitate work of executive editorial team, ensuring commissioned work is delivered on schedule and upcoming issues take shape according to the editors' vision.

  • Supervises communications consultant and web editor. Assigns and reviews work, providing edits to products as needed.

  • Conducts check-ins to discuss progress with assignments and plan for upcoming projects; conducts annual performance reviews.

  • Keeps contracts with consultants current and manages the process of replacing employees and contractors. Manages contracts of contributors to EdNext by negotiating fees, drafting agreements, obtaining contributors’ signatures, and maintaining records.

  • Manages advertising for EdNext by coordinating with paid and trade advertisers; coordinates with the communications consultant in the solicitation of advertising; keep advertising rate card updated; send and receive insertion orders from advertisers, coordinate payments, and direct advertising revenue to an undesignated fund at FAS.

  • Manages subscriptions to the print journal by maintaining subscriber lists, sending renewal reminders, tracking payments, and directing subscription revenue to an undesignated fund at FAS.

  • Serves as liaison with printer, manager of the mailing list, publisher, and mailing house to get issues printed and distributed to subscribers.

  • Creates weekly payment memo for the payment of web-only contributors and quarterly payment memo for the payment of print contributors.

  • Participates in the planning and execution of PEPG and EdNext special events: conferences, colloquium series, academic visitors; writes invitations to speakers and panelists and drafts agenda; collaborates with communications consultant on promoting the event; works with PEPG associate director on various logistics (livestreaming, catering, travel, accommodations).

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Education Next: A Journal of Opinion and Research (EdNext) is a quarterly journal focused on K–12 education reform and located at Harvard Kennedy School as part of the Program for Education Policy and Governance. The Managing Editor is responsible for keeping the journal’s publication of content in research, policy, and opinion moving forward. Prior to the print publication of each issue, articles are released on the journal's website, which publishes additional content including web-only articles, interactive graphics, podcasts, and videos. This position reports to the editor-in-chief of EdNext.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.