Smithsonian Institution Librarian (Collaborative Programs) in Cambridge, Massachusetts

  • Duties



The incumbent collaborates with the CfA and external partners to define, implement, and continuously support: services, programs, and collections that enhance research, teaching, learning, and access to resources at Wolbach. The community served by the Wolbach Library includes Smithsonian staff, Harvard faculty and staff, students, post-docs, the international astronomy community, and the public.

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Duties include but are not limited to:

  • Responsible for preparation, coordination, execution and assessment of collaborative projects, programs, and events
  • Develops collaborative project objectives, involving all relevant stakeholders and ensuring technical feasibility; reports and escalates to management as needed.
  • Ensures that projects are delivered on-time, within scope
  • Creates, maintains, and shares comprehensive project documentation with library staff
  • Maintains current knowledge of emerging trends in learning science, research methodologies, and research services
  • Conducts outreach and collaborates with current library stakeholders (e.g. NASA/SAO ADS), as well as stakeholders who are infrequent users or nonusers of the library and its services
  • Strives to provide equitable delivery of library services through the development of programs, practices, and behaviors which allow the library to actively support all members of the library’s community
  • Contributes to Wolbach’s monthly reports as required
  • Participates in daily circulation desk staffing
Supervisory status


Promotion Potential


Who May Apply
This job is open to…

All qualified candidates who are eligible to work in United States. Selection for this position will be made at grade 9, the selectee may be non-competitively promoted to the grade 11 upon recommendation of the supervisor based on classification requirements, satisfactory performance and qualifications of the employee.

Questions? This job is open to 1 group.

  • #### Job family (Series)

1410 Librarian

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  • Requirements


Conditions of Employment
  • Pre and Post background Investigation.
  • May be required to serve a one year probationary period.
  • Direct deposit/electronic funds transfer is required for salary payment.

For Requirements please refer to Group Coverage Qualification Standards for Administrative and Management Positions:

Basic Requirements:

All librarians must meet the requirements for professional education in library science or possess equivalent experience and education as shown for GS-7; however, as a standard practice applicants enter at grade GS-9 on the basis of a master's degree in library science.

Since many libraries are highly specialized, some librarian positions require a knowledge of a specialized subject or field of endeavor.. Also, since materials in libraries are often in foreign languages, some librarians must have a proficient knowledge of one or more foreign languages. For such positions, applicants must meet requirements that are directly related to the subject matter or language of the specialization. These requirements are in addition to the basic professional library science requirements that apply to all positions. However, these requirements may be included in or supplemental to those specified for all positions. The following specializations are authorized: biological, medical, social or physical sciences, education, fine arts, business and industry, humanities, law, music, engineering, and the Germanic, Slavic, Oriental, Semitic, or Romance languages.

In addition to meeting the basic entry qualification requirements, applicants must have directly related education and/or specialized experience.

Grade 9 Specialized experience: One year of directly related specialized experience equivalent to the next lower level (Grade 7) in the normal line of progression for the position. -Experience at this level normally would equip the applicant with knowledge of preparation, coordination, execution and assessment of collaborative projects, programs, and events; developing collaborative projects; maintaining comprehensive project documentation with library staff; participating in daily circulation desk staffing.


2 full years of progressively higher level graduate education or master's in library science or equivalent graduate degree, e.g., LL.B. or J.D., related to the position.


Equivalent combinations of education and experience.

Additional information

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  • Knowledge of the theories, principles and objective of librarianship as applied to research libraries catering to the physical sciences.
  • Knowledge of social and technical factors that influence various pedagogic approaches to using technology for research, teaching, and learning.
  • Knowledge of digital library technology, databases, the internet, and the development of Web resources to assist with planning, design, implementation, installation, and user education required for optimal use of these systems and resources - the incumbent must also be able to recommend enhancements to the systems offered by the library as technology evolves.
  • Knowledge of astronomy, astrophysics, physics, or space sciences sufficient to communicate with CfA scientists whose first language may not be English.
  • Knowledge of sustainable collections management practices and the safe handling of various collection materials.
  • Skill in using authority records for distinguishing between items and identical headings or terms.
  • Skill in critical thinking by using logic and reason to identify strengths and weakness of alternative solutions, conclusions, or approaches to problems.
  • Ability to adapt to changing cataloging rules, guidelines and technologies.
  • Excellent organization skills and aptitude for complex and analytical and detailed work.

To preview questions please click here.

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Background checks and security clearance
Security clearance

Q - Nonsensitive

Drug test required


  • Required Documents


Required Documents

Detailed Resume.

School Transcripts.

Proof of U. S. accreditation for foreign study, if applicable.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply


How to Apply

Click on the "Apply Online" button on the upper right side of the page. Please Note:

  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process;
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.

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Agency contact information
Angel Flewelling






SMITHSONIAN Human Resources 60 Garden Street Cambridge, MA 02138 Cambridge, Massachusetts United States

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Next steps

You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. You may also check your application status by logging into and selecting the tab "My USAJOBS;" or by contacting the Office of Human Resources Representative listed. Additional Information:

  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 07/11/2018 to 08/10/2018

Salary: $55,909 to $87,940 per year

Pay scale & grade: IS 09 - 11

Work schedule: Full-Time - Full time. First consideration may be made 14 days after the opening date.

Appointment type: Permanent - Trust Fund. This is not a federal position.