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Harvard University Events and Outreach Coordinato in Cambridge, Massachusetts

63549BRAuto req ID:63549BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Events and Outreach CoordinatorSub-Unit:------------ Salary Grade ( :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: Minimum of two (2) years of related professional experience in administration and event planning. Additional Qualifications and Skills: The following qualifications and skills are preferred but not required. If you have some but not all of the following, we encourage you to apply; we value employees with a willingness to learn:

  • Bachelor's degree and prior event planning, program management, and communications experience.

  • Strong skills in written and oral communication, research, and proofreading.

  • Sound judgement, a high-level of discretion, and the ability to handle confidential information.

  • Ability to work independently and collaboratively with a range of stakeholders across the University and at all levels of seniority.

  • Superior organizational skills and the ability to effectively handle multiple tasks simultaneously.

  • Experience and/or interest in politics and public service is a plus.

Additional Information: Learn more about our work culture ( and see yourself at Harvard Kennedy School!

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to remain up-to-date on CDC-recommended vaccines.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of 3 days per week during the academic year. Specific days and schedule will be determined between you and your manager.

Salary Range: $59,207 - $93,064

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. Department:Institute of PoliticsPre-Employment Screening:Identity Job Function:General Administration Position Description: Reporting to the Executive Director, the Events & Outreach Coordinator has responsibility for managing the multifaceted logistics for dozens of public and internal events. Event logistics will include, but not limited to:

  • Building and extending invitations and guest lists.

  • Serving as the liaison between senior staff and invited guests to discuss format and events content.

  • Preparing written briefings for invited guests and responsible for follow-up.

  • Managing travel, accommodations, and other correspondence with IOP guests including high profile elected officials, journalists, practitioners, and academics.

  • Drafting staffing plan and working closely with IOP senior staff to oversee the events, including set-up and break-down.

  • Coordinating with facilities, media services, photographers, and other vendors.

  • Ordering catering, preparing signage and name tents.

  • Processing reimbursements, database management, and upkeep of all guests.

  • Working closely with IOP student leadership and serving as a liaison between senior staff and student committee.

  • Working alongside Forum staff regarding logistics and implementation of Forum events as well as Forum-related events.

    The Events & Outreach Coordinator will help the IOP to refine, grow, and analyze strategic audiences across multiple programs. Working closely with the Executive Director, the Events & Outreach Coordinator will:

  • Help build and maintain an outreach and audience management systems.

  • Monitor and update existing contacts.

  • Help coordinate audience-building efforts among various programs.

  • Research and identify new audiences.

  • Develop and track analytics.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: Reporting to the Executive Director, the Events & Outreach Coordinator is responsible for managing logistics for the Institute of Politics' (IOP) public and internal events and will help the IOP to refine, grow, and analyze strategic audiences across multiple programs. The successful candidate thrives in a fast-paced, dynamic and collaborative environment, is highly organized and detail-oriented, possesses a strong sense of customer service, and the ability to establish professional relationships with colleagues and outside contacts across all levels of seniority with diplomacy, pose, and tact. The Events & Outreach Coordinator must be available to staff evening events during the academic year.

The Institute of Politics ( at Harvard Kennedy School has a rich history as the first institution of its kind with a mission to inspire young people - especially undergraduates - to become leaders in the world of politics and public life. The IOP bridges the worlds of academia and practice in order to expose students to the "real world" of politics and public life.

The IOP offers wide-ranging opportunities for Harvard students and acts as a convenor for the broader Harvard community and students at colleges nationwide, with the goal of stimulating and nurturing a passion for politics and public service regardless of party affiliation. The activities of the IOP are extensive. For over 50 years, the IOP has welcomed Resident and Visiting Fellows to engage and lead students through study groups, policy discussions and job talks. The IOP also runs an extensive public service internship program; conducts educational seminars for elected officials; organizes conferences that bring together academic, political, and government leaders; the nation's leading millennial poll and oversees the JFK Jr. Forum at the Kennedy School. To find out more about the IOP, visit Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to diversity, equity, and anti-racism . ( Benefits:We invite you to visit Harvard’s Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote)