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Harvard University EDIBA Events and Projects Coor in Cambridge, Massachusetts

58670BRAuto req ID:58670BRJob Code:403134 Coordinator I Location:USA - MA - Cambridge Business Title:EDIBA Events and Projects CoordinatorSub-Unit:------------ Salary Grade ( :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Bachelor's degree

  • 3+ years of relevant work experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills:

  • Experience coordinating, delivering, and writing communications and events.

  • Excellent interpersonal and communication skills required.

  • Marketing and website management.

  • Strong analytical skills and effectively organize and display data.

  • Ability to prioritize work in an environment with multiple and conflicting interests.

  • Adaptability and flexibility to meet shifting needs.

  • High level of proficiency with MS Office, Google Drive, SharePoint, Zoom, Adobe Acrobat, etc.

  • Willingness to continuously adapt to new technical skills if needed.

  • Attendance at off-site meetings might be needed from time to time (e.g., in the Cambridge area or at other Harvard locations), and hours outside of standard working may be required a few times a year.

Department:Harvard Library Office for AntiracismPre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:

Projects and Programs Coordination

  • Working in collaboration with the Antiracism Team and HL Communications Department, submits internal marketing materials for a range of program offerings to various internal calendars, newsletters, social media sites, and advertising platforms.

  • Drafts and distributes program-specific communications to the community and relevant sites and social networks.

  • Manages the administration of the EDIBA Council Affinity Groups, including ensuring the scheduling of meetings, agenda development, and follow-up on action items.

  • Develops, updates, and maintains the EDIBA Calendar of Events, Staff Wiki, EDIBA Team SharePoint, and updates website and social media content.

  • Arranges travel, lodging, and parking for guests and speakers and processes transactions, invoices, and reimbursements related to events and speakers’ expenses.

  • Contributes to the creation of organizational and staff development tools and resources.

  • Contributes to the department’s goals and performs other duties as assigned.

    Event Planning and Logistics

  • Serves as a local event planner for EDIBA events and programs.

  • Coordinates logistics for virtual and on-site programs by creating and moderating Zoom or in-person sessions, providing calendar schedules for the team and facilitators, securing room reservations, AV support, processing catering requests, and other logistical support.

  • Manages program registration and effectively communicates with participants (special requests, registration changes) via email, phone, and during programs in person and via Zoom.

  • Prepares and assembles program materials for participants.

  • Helps with event setup and program delivery on the day of the event, both in-person and virtually. Supports the program for the duration of the event.

  • Successfully balances high-quality, participant-facing activities and many behind-the-scenes administrative duties.

  • Works to enhance participant experience throughout event sessions.

School/Unit:Harvard Library EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

The position will be based on our campus in Cambridge, MA., however, there is the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.

Job Summary:

The Harvard Library Office for Antiracism seeks a collaborative, community, and colleague-centered team member to assist with event and project coordination. Reporting to the Associate Director for EDIBA (Equity, Diversity, Inclusion, Belonging and Antiracism), the Events and Projects Coordinator will play a key role in supporting the Office for Antiracism in the development and implementation of action-oriented programs in support of Harvard Library’s EDIBA strategy.

Although the position will remain posted until filled, applicants are strongly encouraged to apply by the end of the day on July 1, 2022.

Commitment to Equity, Diversity, Inclusion, and Belonging:

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at .

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.