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Harvard University Coordinator II in Cambridge, Massachusetts

60005BRAuto req ID:60005BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Sr. Program CoordinatorSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Minimum of 4 years of related experience.

  • Ability to work additional hours during peak periods, including nights and weekends

    Any candidate wishing to be considered must supply a cover letter in addition to a resume.

Additional Qualifications and Skills:

  • Bachelor’s degree preferred.

  • Interest and/or experience in peer learning and/or communities of practice

  • Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests.

  • Previous experience in policy or community work related to education and youth

  • Proven project/ and/or program management skills. Excellent interpersonal, analytical, and communication skills. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion.

  • Proficiency with Microsoft Excel, Word and Powerpoint. Strong oral, written and interpersonal skills required for communication with multiple constituencies including field partners, academic partners, as well as consultants.

  • Commitment to the EdRedesign’s mission and able to represent EdRedesign, the Graduate School of Education, and the University professionally internally and externally. Ability to work effectively with multiple constituents and to manage organizational and planning issues.

  • Ability to work with a team effectively across different projects. Excellent communication skills (verbal and written. Must be detail-oriented and efficient and have excellent planning and organization skills including the demonstrated ability to meet strict deadlines on multiple tasks, planning events from planning to implementation, and ability to communicate clearly with event participants.

  • Ability to work independently, analyze problems, and develop practical solutions. Must be motivated to learn and flexible to changing priorities.

Additional Information:

Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year

• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date

• Retirement: University-funded retirement plan with full vesting after 3 years of service

• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.

• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.

• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

  • Hiring and retaining staff reflecting the diversity of those we serve

  • Providing employees opportunities to learn, grow, and be challenged

  • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation

  • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion

  • Communicating transparently and respectfully; and

  • Fostering an inclusive, respectful, and professional work environment

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit:

Department:ERLPre-Employment Screening:Identity Job Function:General Administration Position Description:

The Sr. Program Coordinator will be responsible for managing day-to-day operations of EdRedesign’s communities of practice including program logistics both virtual and in person event planning, as well as assisting with program content development.

  • Working closely with the Director of Partnerships and Community Impact and the Institute for Success Planning Director, provides input into the program design, content and implementation and operations for community of practice programming

  • Manages community of practice operations and related duties

  • Manages and executes logistical aspects of the community of practice events/functions including staffing, facilities, amenities, meeting materials

  • Negotiates with hotels, caterers and vendors. Manage, select, review and execute contracts with vendor

  • Acts as liaison to other Harvard staff as representative of EdRedesign

  • Works in collaboration with EdRedesign team and attends relevant staff meetings

  • Develop and monitors budget for community of practice convenings and programming, makes decisions on expenditures and monitors toward a large/complex defined budget

  • Executes project plan to ensure program milestones are met with regard to strategic planning associated with ongoing convenings

  • Coordinates outreach with external and internal partners critical to the success of the program, including municipal and education leaders (mayors, superintendents, city officials, school district leaders, etc.), process consultants, and community leaders

  • Works in tandem with the Director of Partnerships and Community Impact and the Institute for Success Planning Director to support the creation of learning, identify areas of alignment and develop content for communities of practice partners

  • Develops and maintains tracking systems, prepares reports on program participation, survey results, budget, and evaluations, recommend and implements improvements

  • Conducts staffing recruiting efforts, screening resumes, and interviewing applicants for the community of practice research assistants

  • Onboard, trains, schedules, directs and supervise work of community of practice research assistants

    This is a one year term appointment with possibility of renewal

School/Unit:Harvard Graduate School of Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

This position will be based on campus in Cambridge. There are hybrid remote work options for this position. All work must be performed in a state in which Harvard is registered to do business (CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Job Summary:

The Education Redesign Lab has an opening for a Sr. Program Coordinator to manage the day-to-day operations of the EdRedesign's communities of practice including program logistics both virtual and in person event planning, as well as assisting with program content development.

Founded in 2014 by Paul Reville, former Massachusetts Secretary of Education and Professor of Practice of Educational Policy and Administration at the Harvard Graduate School of Education, the Education Redesign Lab (EdRedesign) is a university-based action research hub. In the pursuit of equity and social justice, we support the field in building cross-sector, community-wide systems of support and opportunity for children from birth to adulthood. EdRedesign pursues three strategies to identify and advance principles of effective practice, including actionable research, communities of practice, and movement building. We are currently partnering with communities from across the country that utilize children’s cabinets as a mechanism for building a system of comprehensive supports and opportunities. In addition, we are working with communities that are developing and implementing personalized, relationship-based approaches to support each child’s individualized strengths and needs.

Commitment to Equity, Diversity, Inclusion, and Belonging:

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.