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Harvard University Coordinator, Development Planning, University Development Office in Cambridge, Massachusetts

53274BRAuto req ID:53274BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Coordinator, Development Planning, University Development OfficeSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Minimum 2 years of full-time work experience in development or related experience.

  • Excellent knowledge of grammar, spelling and punctuation. Requires the ability to proofread accurately and edit correspondence.

Additional Qualifications and Skills:

  • BA/BS degree preferred.

  • Strong customer focus, judgement, decision-making and diplomacy.

  • Must be highly organized, exceptionally detail oriented and have the ability to work competently and efficiently in a multi-task environment. Pro-active problem solving skills, being a self-starter on projects, and anticipating future tasks to get ahead on planning are essential qualities for success.

  • Must be focused, motivated to learn, and flexible to change. Demonstrated ability to work under pressure and follow policies and procedures along with a proven ability to work independently as well as collaboratively on a team is important.

  • Strong interpersonal skills including professional phone manners and written communication.

  • Experience interacting and engaging with corporate executives, senior level staff and faculty preferred.

Additional Information:This position requires a 3 month orientation and review period.

Please include a cover letter with your application.

Skills testing may be a component of the interview process for this position.

About Harvard University

Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Discover AA&D and Harvard University Benefits

  • Opportunities for internal advancement

  • A creative, high- energy, collaborative environment

  • Generous Vacation, Sick, Personal, and Holiday pay

  • Medical, Dental and Vision benefits starting on your first day

  • University-funded retirement plans

  • Tuition Assistance Program

  • Transportation benefits to help with your daily commute

  • Health and wellness discounts, memberships and programs

Additional benefits can be found at https://hr.harvard.edu/totalrewards.

Accommodations:

Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development, General AdministrationJob-Specific Responsibilities:

  • Schedules the development activities of the President and Provost. Coordinates all aspects of development meetings including prospect outreach, scheduling, logistics, travel arrangements, briefing coordination, record-keeping in multiple donor databases, and coordinating follow-up correspondence with University Donor Relations.

  • With the Managing Director of Development Planning, collaborates with senior leadership at UDO to help set priorities for the use of the President and Provost’s time by managing the visit pipelines, gathering input from all central and school-based fundraisers to prioritize the pipeline, and regularly sharing updated pipelines as appropriate to keep everyone informed. Managing regional domestic pipelines by continuously updating with strategy notes, ratings, senior leaders’ recent visits, and outreach notes.

  • In collaboration with university-wide fundraisers, manages all briefing materials, debriefs, follow-up, and tracking of all the President’s and Provost’s development activity. Regularly communicates and keeps senior leadership at UDO informed of the President’s and Provost’s development activity.

  • In consultation with senior UDO leadership, communicates with senior development officers across the University to strategize, schedule prospect meetings, and determine staffing for prospect meetings and development events.

  • Maintains ongoing communication with staff in the Office of the President and Provost to prepare and coordinate development activity and serves as their first point of contact for scheduling and logistics questions related to development and alumni affairs across the University.

  • While the President and Provost are traveling for development, this person will constantly be updating all involved parties, including those in the Office of the President and Provost and senior leaders (both traveling and not traveling). Reacting to last minute requests from the president/provost and senior staff traveling with them.

  • Coordinates the internal approval processes for event invitations, meeting requests, and other engagements.

  • Supports fundraisers and support staff organizing top prospects visits to campus including organizing meetings, ordering catering, working with vendors, etc.

  • Manages the briefing process from start to finish; setting a due date, following up with senior leaders across the University, ensuring that AA&D follows deadlines, proofs and edits high-level briefings for the President and Provost while adding in pertinent information as necessary.

  • Circulates the President’s and Provost’s AA&D related correspondence with internal stakeholders.

  • Manages the internal and external responsibilities of recording and transcribing presidential and provostial remarks, transcription, and distributes accordingly.

  • Tracks all of the President’s and Provost’s development activity for year-end analysis, reporting, and adjusting fundraising strategy.

  • Assists in agenda creation for OPP meetings and facilitates all AA&D meeting materials and agendas for the president/provost.

  • Acts as a go-to and reliable resource for all members of the UDO team, specifically for the support staff on Principal Gifts.

  • As a member of the University Development Office team, takes on critical project work as needed. This might include working on one-off events and engagements, writing briefings, and other tasks as necessary.

  • Adheres to all departmental and University policies and procedures.

  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

  • Occasional overtime required as needed.

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.

We are seeking a Coordinator, Development Planning on the University Development Office team within Harvard Alumni Affairs and Development.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

University Development Office (UDO)

UDO works closely with the President and Provost, and their teams, to determine their development efforts, leads fundraising for University principal gifts, initiatives and international fundraising, and coordinates cultivation and stewardship strategies for a select group of top prospects.

This position is responsible for a variety of complex support and project coordination activities and reports to the Managing Director of Development Planning, UDO. This includes coordinating the development activities of the University President and University Provost, including managing the visit pipelines, gathering briefings for meetings from fundraisers; event and meeting coordination with organizers and fundraisers; accurate tracking and record keeping of all development activity; as well as following up on debriefs and next steps, as necessary.

This individual will work independently and will be required to exercise sound judgment in decision-making, to exhibit a pro-active and problem-solving attitude, and to be responsive and available to colleagues around the University. The successful candidate will be exceptionally detail oriented, organized, and possess an ability to creatively collaborate and communicate with colleagues to elicit meaningful outcomes from multiple constituencies, who may have different strategies and approaches.

The Coordinator will have access to and utilization of confidential information pertaining to donors, alumni, faculty and students where a high degree of discretion, diplomacy and professionalism are required.

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