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Harvard University Coordinator, Academic and Donor Engagement in Cambridge, Massachusetts

55282BRAuto req ID:55282BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Coordinator, Academic and Donor EngagementSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Minimum 2 years working in development or related experience.

  • Knowledge of Microsoft Office software.

Additional Qualifications and Skills:

  • Strong customer focus, judgement, decision-making and diplomacy.

  • Must be highly organized, exceptionally detail oriented and have the ability to work competently and efficiently in a multi-task environment. Pro-active problem solving, being a self-starter on projects, and anticipating future tasks to get ahead on planning are essential qualities for success.

  • Must be focused, motivated to learn, and flexible to change. Demonstrated ability to work under pressure and follow policies and procedures along with a proven ability to work independently as well as collaboratively on a team is important.

  • Strong interpersonal skills that includes professional phone manner and written communication.  Experience interacting and engaging with corporate executives, senior level staff and faculty preferred.

Additional Information: This position requires a 3 month orientation and review period. Please include a cover letter with your application.

About Harvard University

Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at

Discover AA&D and Harvard University Benefits

  • Opportunities for internal advancement

  • A creative, high- energy, collaborative environment

  • Generous Vacation, Sick, Personal, and Holiday pay

  • Medical, Dental and Vision benefits starting on your first day

  • University-funded retirement plans

  • Tuition Assistance Program

  • Transportation benefits to help with your daily commute

  • Health and wellness discounts, memberships and programs

    Additional benefits can be found at


Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Vaccine Requirements:

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development, General AdministrationJob-Specific Responsibilities:

  • Schedules the development activities of assigned academic leaders, administrators, and divisional faculty.  Coordinates all aspects of development meetings including prospect outreach, scheduling, logistics, travel arrangements, briefing coordination, record-keeping in Advance, and coordinating follow-up correspondence.

  • In partnership with the ADE Assistant/Associate Director and the Senior Associate Director, collaborates with FAS frontline partners to help set priorities for the use of the academic and administrative leaders time by managing the visit pipelines, gathering data from Advance and officers, and regularly sharing updated pipelines as appropriate to keep partners

  • Supports ADE’s campus visit activity, including making arrangements for prospects and donors to sit in on classes, to meet with faculty and/or academic department staff, and to participation in other on-campus experiences.

  • Maintains ongoing communication with staff in academic dean and administrators’ offices to prepare and coordinate development activity and serves as their first point of contact for scheduling and logistics questions related to development across FAS.

  • Tracks all development activity for assigned academic and administrative leaders for year-end analysis, reporting, and adjusting fundraising strategy.

  • Responsible for organizing regular meetings between the FAS Development office and academic administrators/faculty who partner with Development for assigned portfolio of academic and administrative leaders, as well as priority activity; this work includes tracking agenda items across the ADE team and the office, preparing materials, and coordinating attendees. Responsible for attending meetings, taking detailed notes, scheduling and managing the distribution of notes and next steps.

  • Supports the Senior Associate Director and members of the ADE team in researching content and faculty for development activity, proof-reading briefings and event-related materials.

  • Cultivates and maintains relationships between ADE and other departments within Alumni Affairs & Development, including frontline fundraising teams, Operations, Alumni & Development Services, Communications, Donor Relations, and the University Development Office. Serves as a liaison between the Development Office and administrative and academic units in the FAS, including the offices of academic deans and leaders across the Faculty of Arts and Sciences.

  • Manages portions of the ADE Team’s SOURCE page in collaboration with other ADE coordinators. Responsible for maintaining content and updating information accordingly.

  • In the absence of the ADE staff assistant, handles various administrative team duties (e.g. arranging meetings, maintaining files, entering data).

  • Attends required AA&D and FAS Development training sessions, meetings, and events.

  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position.

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

Faculty of Arts and Sciences (FAS) Development

FAS Development is responsible for the fundraising efforts supporting the Faculty of Arts and Sciences, including Harvard College, the Harvard John A. Paulson School of Engineering and Applied Sciences, and the Graduate School of Arts and Sciences. FAS Development staff work with Harvard College donors, alumni, parents, and friends who provide critical support for the FAS and often for other parts of the University.

This full-time position is responsible for numerous functions for the Academic and Donor Engagement (ADE) department in the FAS Development office under the supervision of the Associate Director, Academic and Donor Engagement. ADE manages and implements donor engagement strategies and activities involving the FAS Dean, academic deans and faculty, and senior academic administrators and development leadership, including event programs and donor/prospect meetings. To accomplish this, we build strategic partnerships within Development and across the FAS to coordinate donor cultivation and stewardship strategies that include faculty and senior academic leaders.

This position will coordinate the daily activity of the ADE faculty programs and donor engagement work, providing the team with project management; scheduling of ADE and fundraiser interactions with senior academic leaders; support for faculty programming and travel; and organization of on-campus donor engagement visits.

This position requires the ability to maintain strong and positive working relationships with development colleagues and members of the FAS administration. The successful candidate should demonstrate a high level of organization, professionalism, and discretion.