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Harvard University Comm and Programs Coordinator in Cambridge, Massachusetts

58203BRAuto req ID:58203BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Communications and Programs CoordinatorSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Five years minimum relevant experience required. A combination of education and experience may be considered.

Additional Qualifications and Skills:

  • BA degree and humanities background desired.

  • Experience using social media for professional purposes.

  • Familiarity with graphic design and email marketing software.

  • Some knowledge of HTML/CSS, content/account management systems, and form management tools.

  • Experience using library and archival discovery/access platforms (e.g., online catalogs, ArchivesSpace, Aeon).

  • Experience with Google Analytics.

  • Strong organizational, interpersonal, writing, editing, and proofreading skills.

  • Interest in libraries, archives, museums, or the cultural sector at large.

  • Commitment to equity, diversity, inclusion, belonging, and anti-racism, and to serving the needs of a diverse population.

Additional Information:

  • Shortlisted candidates will be required to provide work samples.

Department:Houghton LibraryPre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:


  • Contributes to the social media programs for Houghton, Harvard Library Bulletin, and Harvard Review by compiling and scheduling posts, collaborating on content creation, monitoring platforms daily, and working to increase engagement and numbers of followers.

  • Collaborates on designing and creating forms, graphics, and print/digital materials on a selective basis for internal and external communications; may include liaising with external partners or contractors.

  • Compiles content for monthly email newsletter and announcements for Houghton exhibitions and events for review by the Librarian for Scholarly Communication.

  • Ensures maximum accessibility and usability of Houghton’s web page, social media, and digital publicity assets.

  • Uses data analysis software to assess Houghton’s web traffic and social media impact.

  • Makes updates to Houghton’s web pages as assigned.

  • Monitors media coverage of Houghton.

    Programs, Exhibitions, and Events

  • Assists programs, collections, and preservation staff in all stages of planning and preparing exhibitions, including supporting collections circulation and registration, performing in-house reference scanning and case layouts as needed, and creating interpretative materials.

  • Assists with managing relationships with vendors, firms, and contractors on exhibition and event-related deliverables.

  • Supports the Librarian for Scholarly and Public Programs on Houghton’s exhibition loan program.

  • Assists with planning and executing events including exhibition openings, lectures, receptions, open houses, symposia, readings, and/or performances.

  • Coordinates technology and/or AV for in-person and virtual events, including filming/recording and captioning.


  • Contributes ideas for improving processes and procedures related to the library’s scholarly and public programs.

  • Attends regular meetings of Scholarly and Public Programs, Houghton Collections and Programs Division, and Houghton Library.

  • Performs other duties as needed.

School/Unit:Harvard College Library EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Houghton Library seeks an energetic, focused, and intellectually curious individual for the role of Communications and Programs Coordinator. This position provides logistical, organizational, and creative support for Houghton's communications, exhibitions, and events.

The Communications and Programs Coordinator is part of the Scholarly and Public Programs team within the Houghton Collections and Programs Division. Team members work individually and collaboratively to help bring Houghton's publications, exhibitions, and events to life. Under the supervision of the Librarian for Scholarly Communication, and in support of the Librarian for Scholarly and Public Programs, the Communications and Programs Coordinator will perform duties vital to Scholarly and Public Programs' daily operations and contribute to projects in service of the library's overarching mission.

This position requires a balance of organizational and creative skills, and the ability to execute both short- and longer-term projects. The successful applicant will be eager to work on a wide variety of projects both alone and in collaboration with Houghton staff as well as members of the Harvard community and external contributors and contractors.

Commitment to Equity, Diversity, Inclusion, and Belonging:


Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at .

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.