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Harvard University Associate Planner in Cambridge, Massachusetts

58418BRAuto req ID:58418BRJob Code:358057 Admin Pro/Indiv Contrib Location:USA - MA - Cambridge Business Title:Associate PlannerSub-Unit:------------ Salary Grade ( :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:Candidates MUST meet the following basic qualifications in order to be considered for this role:

  • Bachelor’s degree in planning or related field required.

  • Minimum of 5 years of experience in planning or a related field; an advanced degree may count toward years of experience.

  • Expertise in a range of computer software tools, including MS Office, AutoCAD, and Adobe Creative Suite (Illustrator, Photoshop, InDesign).

Additional Qualifications and Skills:

  • Advanced degree in planning or a related field preferred.

  • Organizational and project management skills, with attention to detail, balancing multiple projects and deliverables.

  • Clear graphic communication (layout for presentations, reports, and engagement materials; mapping and 2D diagrams; informational graphics).

  • Strong written and verbal communication (planning reports, memoranda, and day-to-day communication).

  • Strong quantitative and qualitative analysis skills.

  • Ability to work within the context of a complex and dynamic organization and independently as needed.

  • Demonstrated experience working with multiple internal and external constituencies.

  • Experience with community engagement processes and public speaking preferred.

Qualified and interested applicants must provide the following:

  • Cover letter

  • Resume

  • Portfolio of representative work samples: 20 pages (10 spreads) maximum; no larger than 10MB

Additional Information:PLEASE NOTE: This position may start hybrid (some on-campus/some remote work), with the transition to full-on campus in Cambridge if required by the department. Work options for this role will be discussed during the interview process.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University’s “COVID-19 Vaccine Information” webpage:

Total Rewards:

Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Paid Time Off: 3 - 4 weeks accrued vacation days, 12 accrued sick days, 12.5 paid holidays plus winter recess, and 3 personal days awarded each calendar year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employee credit union provides a complete line of services for all your financial needs.

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.

Access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

Learn more: Planning and DesignPre-Employment Screening:Education, IdentitySchedule:Full time. Monday through Friday. 35 hours per week.Job Function:General Administration Position Description:Harvard University Planning and Design (HUPAD) ( is responsible for the stewardship of one of the world’s most iconic campus settings and advances Harvard’s mission of teaching and research by enhancing, sustaining, and optimizing the physical campus to achieve planning and design excellence. Within HUPAD, there are several teams that focus on campus planning, complementary non-institutional planning, and management of the University's planning resources. The hiring unit for this position focuses on near and long-term land-use strategies, planning approaches, design policies, and placemaking tactics for non-institutional properties that complement the Harvard University campus. This includes planning for transformative-scale, mixed-use urban districts, as well as major, performative infrastructure, and significant new public realm projects.


Harvard University Planning and Design (HUPAD) seeks a dedicated, resourceful, and enthusiastic individual to join our team as an Associate Planner. Under the supervision of the Sr. Manager for Planning and Design, the successful candidate will provide planning and project management support, with a primary focus on Harvard’s extensive district-scale, non-institutional property in Allston and beyond. Applicants should have strong research, analysis, and communication skills (graphic, written, and oral). Key responsibilities include the following:

  • Engage in all aspects of HUPAD’s planning and project work, including physical planning, urban design, regulatory approvals, transportation planning, research, writing, development of graphics and renderings, data analysis, and community engagement.

  • Support internal and external planning and project efforts, meetings, and coordination with consultants, including preparing materials, documenting decisions, and monitoring status and next steps.

  • Produce high-quality work products, including graphic presentations, planning documents, meeting summaries, and memoranda on a range of planning and design topics.

  • Perform research, collect data, synthesize findings, and prepare reports, maps/graphics, and presentations for internal and external audiences and decision-makers.

  • Collaborate with colleagues at the University responsible for planning, project management, transportation, legal, permitting, sustainability, and public affairs.

  • Lead project management efforts such as process schedules, contracts, invoice and reimbursement processing, meeting documentation/minutes, record keeping, updating internal systems, and coordinating meetings.

  • Manage external service providers, including planners, designers, engineers, and other consultants.

  • Assist in the coordination of permitting efforts for a range of projects.

  • Assist in the coordination of stakeholder and community engagement efforts for a range of projects.

  • Perform other duties as assigned.

School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.