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Harvard University Assistant Director, Gift Terms Administration in Cambridge, Massachusetts

63629BRAuto req ID:63629BRJob Code:405001 Devel Professional (N) Department Office Location:USA - MA - Cambridge Business Title:Assistant Director, Gift Terms AdministrationSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:• Bachelor’s degree required with a minimum of four years of work experience, preferably in an academic / fundraising setting.

• Excellent written and verbal communication skills required. Must be proactive, able to streamline work volume in order to maintain bottom line efforts in midst of multi-tasking and daily reprioritizing. Must be able to listen carefully.

Additional Qualifications and Skills:

  • Desire and ability to work as a part of a team; collaborate with colleagues on projects and integrated teamwork.

  • Ability to maintain a high degree of confidentiality and responsibility regarding information related to University business and prospect information.

  • Proven experience practicing sound judgment and providing customer service with tact and diplomacy.

  • Work completely and efficiently in a multi-task environment.

  • Must have the ability to work with minimal supervision in a fast-paced, deadline-driven environment.

  • Experience and familiarity with gift terms, gift acceptance, and gift policy a plus.

  • Familiarity with the workings of Harvard development a plus.

  • Working knowledge of Ellucian Advance, SharePoint, and ServiceNow a plus.

Additional Information:

  • This position requires a 3 month orientation and review period.

  • Please include a cover letter with your application.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about our Alumni Affairs and Development team, please visit our website at

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID-19 Vaccination Information:

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development Position Description:• Under direction of the Senior Associate Director, review gift and fund terms for Harvard University.

• Triage and copyedit draft gift and fund terms for Harvard University.

• Assist the Senior Associate Director in preparation for Gift Policy Committee meetings, and other trainings and presentations.

• Work independently and as part of a team to ensure accurate and timely turnaround.

• Cultivate positive working relationships with key stakeholders from across the University.

• Proactively support University partners and serve as a resource on gift terms policy, best practices, and coordination.

• The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position . School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

  • For those interested in remote work, this position can be performed as fully remote. AA&D does require visits to Cambridge for on or around campus-based engagements required by AA&D leadership, your team or unit, such as reunion activities, retreats, etc.   All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).  Additional details will be discussed during the interview process.   

Job Summary:Alumni Affairs and Development (AA&D)

Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

AA&D Resources

AA&D Resources encompasses teams that support all units across AA&D plus all schools and units across the University. AA&D Resources includes Technology and Support Services, Business Process and Operations, Alumni and Development Services (ADS), Administration and Finance, Events, Communications Creative Services, Research and Prospect Management, Human Resources, and the AA&D Talent Program.

This is a full-time non-exempt position in Alumni & Development Services (ADS), which reports to the Senior Associate Director of Gift Policy and Terms. The incumbent works closely with Alumni Affairs & Development and University partners in Central Administration, Schools, and Units to provide guidance on gift terms. This position reviews cross-University gift terms to ensure gifts made to the University adhere to gift policies. Under the direction of the Senior Associate Director, the Assistant Director triages, prepares, and maintains materials related to the University Gift Policy Committee (GPC). This position requires a high level of organization, initiative, and professionalism. The Assistant Director will have access to confidential information pertaining to donors and alumni, and must have a strong sense of good judgment, discretion, and diplomacy. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard’s Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Remote