Harvard University Assistant Director, Academic & Development Coordination in Cambridge, Massachusetts
53757BRAuto req ID:53757BRJob Code:300057 Development Professional Location:USA - MA - Cambridge Business Title:Assistant Director, Academic & Development CoordinationSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
Bachelor’s degree preferred, with a minimum of four to five years of work experience, preferably in an academic/fundraising setting.
Excellent speaking, writing, editing, proofreading, research, and client-service skills required.
Computer literacy required. Knowledge of Excel required.
Additional Qualifications and Skills:
Must have strong interpersonal and communication skills, and an ability to establish and promote good working relationships with prospects/donors, alumni, colleagues, faculty, and administrators. Direct experience engaging with these audiences a plus.
Must be able to evaluate problems accurately and display good, sound, and confidential judgment.
Must be able to listen carefully, synthesize information correctly and concisely, as well as to influence and persuade others.
Must be highly organized and detail oriented. Must be motivated to learn and flexible to change. Proven ability to quickly learn complex information and processes.
Must be able to work with minimal supervision in a fast-paced, deadline-driven environment. Must be able to prioritize and handle multiple and disparate projects at once.
Knowledge of Advance and WorkFront a plus.
Ability to maintain a high degree of confidentiality and responsibility regarding information related to University business and prospect information.
Must have strong, accurate skills working with finances, budgets, or other math.
Experience and familiarity with gift terms, gift acceptance and gift policy a plus.
Additional Information:This position requires a 3 month orientation and review period.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
About Harvard University
Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.
We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas. Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement.
AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Discover AA&D and Harvard University Benefits
Opportunities for internal advancement
A creative, high- energy, collaborative environment
Generous Vacation, Sick, Personal, and Holiday pay
Medical, Dental and Vision benefits starting on your first day
University-funded retirement plans
Tuition Assistance Program
Transportation benefits to help with your daily commute
Health and wellness discounts, memberships and programs
Additional benefits can be found at https://hr.harvard.edu/totalrewards.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development Job-Specific Responsibilities:
Under the direction of the Senior Associate Director, manage the development and approval of FAS gift documentation that adhere to gift policies, legal requirements, and other FAS and University policies; that provides funding for priorities established by the FAS Dean; and that establishes donor expectations appropriate to what the FAS and University can deliver.
Under the direction of the Senior Associate Director, work with various stakeholders to develop appropriate terms for proposed gifts. Evaluate the impact of various policies, practices, and legal requirements on potential gifts. Analyze special cases and propose solutions, while considering the criteria of the stakeholders concerned, policies and constraints, and best practices.
Liaise with various internal stakeholders involved in approving, formalizing, and managing gifts, including Communications and Donor Relations, Faculty Affairs and Development Planning, Alumni and Donor Services, Development Operations, FAS Finance, academic departments and centers, etc. Recognize when to consult other colleagues concerning potential gifts. As appropriate, discuss and negotiate gift documentation and policy with donors or external stakeholders.
Provide advice and counsel to development officers, FAS faculty, and others in navigating the various processes and policies involved with making gifts and establishing funds. Provide guidance to development officers who may be required to prepare materials for University Gift Policy Committee review.
Be proactive in establishing process, procedure, and training. Maintain templates for gift terms, naming agreements, pledge agreements, memorandums of understanding, etc. Compile and track information, oversee maintenance of gift terms database and electronic filing systems. Support formal and informal training for colleagues.
Research questions regarding FAS-based issues. Be proactive in procuring information and producing documents that could assist development officers and other colleagues.
Attend required FAS training sessions, meetings, and events. Attend other training sessions, conferences, and workshops as necessary.
As required, assist the Senior Associate Director, Academic and Development Coordination in strategic planning and the development of policy.
As a member of the ADC team, research and draft compelling and accurate materials that are consistent with the FAS dean’s core messages and priorities. Ensure materials are accurate, appropriate in tone, and available to fundraisers.
Work on special projects as assigned, including coordination of ad-hoc committees and responsibility for evaluative projects.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.
We are seeking an Assistant Director, Academic & Development Coordination on the Faculty of Arts and Sciences Development team within Harvard Alumni Affairs and Development.
Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.
Faculty of Arts and Sciences (FAS) Development
FAS Development is responsible for the fundraising efforts supporting the Faculty of Arts and Sciences, including Harvard College, the Harvard John A. Paulson School of Engineering and Applied Sciences, and the Graduate School of Arts and Sciences. FAS Development staff work with Harvard College donors, alumni, parents, and friends who provide critical support for the FAS and often for other parts of the University.
This full-time exempt position works closely with a wide range of stakeholders to draft, review, and finalize FAS gift documentation needed to close gifts and to support FAS gift administration. This position works with fundraisers, administrators, and faculty to answer inquiries and ensure adherence to University gift policies at all phases of the gift cycle. As a member of the ADC team, the position reports to the Senior Associate Director, Academic and Development Coordination. The person in this role must be able to evaluate problems accurately and display good, sound, and confidential judgment. They must have strong interpersonal and communication skills, and an ability to establish and promote good working relationships other members of the ADC team and stakeholders throughout Alumni Affairs & Development, the Faculty of Arts and Sciences, and the University, including prospects/donors, colleagues, faculty, and administrators. Direct experience engaging with these audiences is a plus.