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Harvard University Assistant Director, Academic and Development Coordination in Cambridge, Massachusetts

56740BRAuto req ID:56740BRJob Code:CM0057 Writer III Location:USA - MA - Cambridge Business Title:Assistant Director, Academic and Development CoordinationSub-Unit:------------ Salary Grade ( :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

  • Bachelor’s degree required.

  • A minimum of four to five years of work experience, preferably in an academic/fundraising setting.

  • Computer literacy required. Knowledge of Excel required.

  • Must have exceptional research, writing, editing, and content strategy skills.

Additional Qualifications and Skills:

  • Must have strong interpersonal and communication skills, and an ability to establish and promote good working relationships with prospects/donors, alumni, colleagues, faculty, and administrators. Direct experience engaging with these audiences a plus. Excellent speaking and client-service skills required.

  • Knowledge of InDesign, project management software, or content management software a plus.

  • Experience writing persuasively, as well as using visuals and data persuasively, in a communications, marketing, or journalism function is desirable.

  • Ability to maintain a high degree of confidentiality and responsibility regarding information related to University business and prospect information.

  • Must be able to evaluate problems accurately and display good, sound, and confidential judgment.

  • Must be able to listen carefully, synthesize information correctly and concisely, as well as to influence and persuade others.

  • Must be highly organized and detail oriented. Must be motivated to learn and flexible to change. Proven ability to quickly learn complex information and processes.

  • Must be able to work with minimal supervision in a fast-paced, deadline-driven environment. Must be able to prioritize and handle multiple and disparate projects at once.

Additional Information:This position requires a 3 month orientation and review period.

Please include a cover letter with your application.

About Harvard University

Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at

Discover AA&D and Harvard University Benefits

  • Opportunities for internal advancement

  • A creative, high- energy, collaborative environment

  • Generous Vacation, Sick, Personal, and Holiday pay

  • Medical, Dental and Vision benefits starting on your first day

  • University-funded retirement plans

  • Tuition Assistance Program

  • Transportation benefits to help with your daily commute

  • Health and wellness discounts, memberships and programs

Additional benefits can be found at


Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID-19 Vaccine Requirements:

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development, CommunicationsJob-Specific Responsibilities:

  • Creates development planning documents, concept papers, gift opportunities, gift proposals, and other content that advance FAS fundraising priorities. Ensures all content is thoroughly researched and accurate, well written and edited, and compelling. Seeks input and vets materials with appropriate academic, administrative, and development leadership.

  • Under the direction of the Senior Associate Director, ADC, acts as a liaison between FAS Development and FAS administrative and academic offices. Develops deep content knowledge of the FAS and oversees a portfolio of FAS fundraising priority areas. Produces content that is audience specific and consistent in message, tone, and style, with particular sensitivity to the differentiation/balance between academics and marketing.

  • Researches and drafts training materials and assists with training related to FAS fundraising priorities and fundraising-related projects. Contributes to ADC’s intranet content and is proactive in procuring information and producing documents that can assist AA&D colleagues in achieving FAS fundraising goals.

  • Contributes to planning, processes, infrastructures, and policies to support the ADC team and FAS fundraising goals. Develops and maintains ADC records, resource guides, and systems/procedures. Records and archives planning processes, decisions reached, and next steps.

  • Fosters a supportive and collegial work environment that focuses on shared values and common goals and that encourages mutual respect, constructive feedback, and openness to change. Contributes ideas for ADC team trainings and professional development.

  • Undertakes FAS fundraising-related projects, such as the coordination of ad hoc committees and evaluative projects. Takes responsibility for writing memos, Major Gifts event briefings, and stewardship reporting as needed. Works on special projects as assigned.

  • Attends required AA&D, FAS Development, and Major Gifts training sessions, meetings, and events. Attends other training sessions, conferences, and workshops as necessary.

  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

Faculty of Arts and Sciences (FAS) Development

FAS Development is responsible for the fundraising efforts supporting the Faculty of Arts and Sciences, including Harvard College, the Harvard John A. Paulson School of Engineering and Applied Sciences, and the Graduate School of Arts and Sciences. FAS Development staff work with Harvard College donors, alumni, parents, and friends who provide critical support for the FAS and often for other parts of the University.

This full-time position is a member of the Academic and Development Coordination (ADC) department in the Faculty of Arts and Sciences (FAS) Development office. ADC works to align donor interests with FAS core priorities to inspire impactful philanthropy at Harvard, by building strong partnerships with academic and administrative leadership in order to craft a clear case for support.​ This position reports to the Senior Associate Director, Academic and Development Coordination, under the guidance of the Assistant Dean, Faculty Affairs and Development Planning.

The Assistant Director writes concept papers, develops gift opportunities, crafts proposals for individual major donor prospects, and drafts other key content. Translates complex academic and development planning documents to create persuasive gift proposals and compelling fundraising-focused marketing materials in support of FAS fundraising priorities.

Develops and maintains positive working relationships with FAS administrative and academic offices and with Alumni Affairs & Development (AA&D) colleagues. Provides advice and counsel to AA&D colleagues regarding FAS fundraising priorities and gift opportunities.

This position requires a high level of organization, professionalism, and discretion. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.