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Harvard University Alumni Service Desk Specialist in Cambridge, Massachusetts

61286BRAuto req ID:61286BRJob Code:403060 IT Support Associate I Department Office Location:USA - MA - Cambridge Business Title:Alumni Service Desk SpecialistSub-Unit:------------ Salary Grade ( :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • 1-2 years of related experience, education may count towards experience.

  • Superb written and oral communications skills, with excellent attention to detail.

  • Knowledge of standard applications including Microsoft Office suite, email, and calendar management.

Additional Qualifications and Skills:

  • Dedication to a customer obsessed framework

  • Strong oral and written communication skills

  • Highly skilled in remote communication etiquette via telephone and email

  • Ability to work independently using available resources and documented processes

  • Strong organization skills, resourceful and an effective problem-solver

  • Strong commitment to growth through learning and flexible to change

  • Ability to manage and prioritize multiple tasks based on business needs

  • Must be conscious of and adhere to data security and risk management protocols

  • Must have ability to handle confidential materials with discretion and display sound judgment

  • Knowledge and skill in Microsoft 365 & Office Suite (Word, Excel, Outlook, Teams)

  • Exceptional computer skills with the capability to master new software applications

Additional Information: This is a time-limited position with a set end date of June 30, 2024.

This position requires a 3 month orientation and review period.

Please include a cover letter with your application.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at

Harvard University Benefits: Information can be found at

Accommodations : Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Requirements: Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees are required to provide proof of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage ( . Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website ( .

Department:Alumni Affairs and DevelopmentPre-Employment Screening:Criminal, Education, IdentityJob Function:Alumni Affairs and Development, Information TechnologyPosition Description:

  • College Alumni Programs & Service Desk User Support

  • Escalate and properly resolve assigned in-bound support concerns from a diverse community of alumni and community received via multiple high volume phone lines, email inboxes, and customer service tickets

  • Answer inbound phone calls and provide direct customer service to alumni and community members

  • Effectively interact with users of all technical skill levels and coach through procedures to net intended results (registrations, data updates, class submissions, access support)

  • Assist Reunion registrants and donors and accept payments and donations following PCI (Payment Card Industry) compliant credit card handling processes on approved equipment

  • Identify and report potential security incidents

  • Deploy, refine, and update templated email responses, FAQs, and other resource documentation

  • Learn, understand, and utilize key functionality of supported applications to resolve in-bound calls, emails, and tickets

  • Continue to learn about supported applications including new features and enhancements delivered through software releases and upgrades

  • Perform additional tasks as needed to ensure a high-level of support

  • Data Entry, Integrity, and Reporting

  • Enter alumni data and account information based on approved processes

  • Review, compile, and sort data in addition to verifying accuracy

  • Generate reports, and follow data and records retention protocols

  • Perform additional tasks as required to ensure data integrity and accuracy

  • Administrative

  • Supply prompt updates to users, colleagues, and management on the status of outstanding issues

  • Sort, organize, and process paperwork and financial records after entering data

  • Scan documents and print files

    This is a time-limited position that will work to June 30, 2024 and will be based on our campus in Cambridge, MA with opportunities for being remote during off-peak periods.

    School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

  • Work is performed in an office setting

  • Occasionally required to work outside of normal business hours and may be called during off hours. This includes during the Harvard Winter recess period as well as Memorial Day.

Job Summary: This is a time-limited position that will work to June 30, 2024 and will be based on our campus in Cambridge, MA, in a hybrid work environment.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

AA&D Resources

AA&D Resources encompasses teams that support all units across AA&D plus all schools and units across the University. AA&D Resources includes Technology and Support Services, Business Process and Operations, Alumni and Development Services (ADS), Administration and Finance, Events, Communications Creative Services, Research and Prospect Management, Human Resources, and the AA&D Talent Program.


Advancement Solutions within Alumni Affairs and Development (AA&D) sits at the intersection of the rapidly evolving landscapes of business program operations, business intelligence, data science, Customer Relationship Management (CRM), technology, and customer service. The team sustains critical systems, business processes, operations, and customer service for staff, alumni, and donors.


The Alumni Service Desk Specialist serves as the first point of contact for annual reunion registration and support for external customers and internal partners. The AA&D Service Desk is responsible for resolving the requests, both technical and non-technical, from all Harvard alumni and donors while providing high quality customer service.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.