Harvard University Admin Dept/Program Admin in Cambridge, Massachusetts

46692BRAuto req ID:46692BRJob Code:359057 Admin Dept/Program Admin Location:USA - MA - Boston Business Title:Assistant Director of ResearchSub-Unit:------------ Appointment End Date:31-Oct-2019Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:- Bachelor's Degree required

  • 5+ years of related experience, with progressive responsibility in program management, required

PLEASE NOTE: Candidates proceeding to the second round of interviews will be asked to submit writing samples to assess their suitability for this position. Each applicant must submit two writing samples.

Please include your last name in the file name for your samples and a brief description of the context and audience for each sample. For each writing sample, you should be the sole author, or share a section of writing for which you are the sole author if originally from a group project.

Examples of acceptable types of writing samples include: a professional email, a piece of academic writing, or a PowerPoint presentation.

PLEASE NOTE: Shortlisted candidates will also be asked to provide an academic transcript.

Additional Qualifications:- Master's Degree in public health, development, economics, or a related field preferred

  • Prior supervisory experience preferred

  • Executive leadership support and staffing experience preferred

  • Program management experience within Harvard University preferred

  • Experience managing project timelines, finances, team dynamics, and programmatic deliverables preferred

  • Experience managing USG funded projects, including budget and subcontract management, preferred

  • Strong project management experience, as well as in Microsoft Excel and PowerPoint preferred

Strong attention to detail, proven written and verbal communication skills, discretion with sensitive information, excellent follow-up; experience working independently experience working quickly, calmly, and efficiently on multiple projects and activities with tight deadlines preferred

Additional Information:Duties and Responsibilities continued:

Additional duties and responsibilities include, but are not limited to, the following:

Strategic, Administrative, and Financial Management:

The AD will liaise with external partners from the private sector and other academic institutions, as well as several functional departments and offices within the School and University, to successfully execute current projects as well as develop proposals for future research. The AD will also represent Professor Bloom’s research group in front of key audiences at meetings, trainings, and briefings. In proposal development activities, the AD will evaluate the design, development, and coordination of project implementation plans and budgets with project partners as well as liaising with key Harvard offices to ensure proper reviews in accordance with School and University policies. Through strong planning, monitoring, and communication with stakeholders, the AD will identify potential obstacles to programmatic success in a timely fashion, and implement corrective actions as needed.

Research Event Execution:

The AD is also responsible for leading the organization and execution of research workshops. Specific responsibilities include planning the agenda, invitation lists, discussion questions, group activities, as well as overseeing the organization of the venue, participant travel, catering, and other logistical details. The AD is responsible for keeping the costs in line with the budget and for ensuring that all financial matters such as invoices, contracts, and reimbursements are handled accurately, swiftly, and in accordance with School, University, and funder policies. Events are coordinated in concert with RAs and coordinators on the team.

Drafting & Editing Written Materials:

The AD will be responsible for drafting and editing project deliverables such as academic and thought leadership articles, donor reports, teaching cases, trainings, and speaking notes. The development of concept notes and research proposals will be another essential responsibility of this role. Drafting of donor reports requires attention to detail and often a high degree of professionalism and communication to solicit inputs from funding recipients. Other sensitive communications include updates to individual donors, external steering committee members, and program officers at donor institutions.

Supervising Research & Administrative Staff:

The AD will support the supervision and management of the research and administrative assistants in Professor Bloom’s team. Reporting to Professor Bloom and working closely with project staff, this position will ensure that team members have the resources and support necessary to execute project implementation plans and budgets in a timely and efficient manner. Additional responsibilities include coordinating the annual review and goal setting processes for staff, securing work spaces and materials for all staff and visiting researchers, and initiating and managing the appointment process for visiting researchers. The AD will also support Professor Bloom’s fall course, GHP272 Foundations of Global Health and Population, by advising teaching fellows and research staff on the execution of their responsibilities with regard to organizing guest speakers, evening sessions, and other components of the course as needed.

Conducting Research:

The AD will conduct literature reviews and interviews, monitor and analyze relevant publications, media, and online sources, and lead the preparation of forms and approval processes (e.g. IRB review) for internal and external partners.


To learn more about Harvard's outstanding benefits package, please visit this website: https://hr.harvard.edu/totalrewards

Department:Global Health and PopulationPre-Employment Screening:Education, IdentityJob Function:General Administration, ResearchDuties & Responsibilities:The Department of Global Health and Population (GHP) seeks to improve global health through education, research, and service from a population-based perspective. The 21st century has arrived with a complex set of demographic patterns, disease burdens, and health policies. These create challenges that affect all societies, rich and poor, developed and developing. The department’s approach to these problems combines the analysis of population and health using quantitative and qualitative methods, the investigation of policies that affect health, and a concern with the politics and ethics of health and development.

The Department of Global Health and Population seeks a hard-working, creative self-starter to manage multiple complex research projects. The Assistant Director of Research (AD) position is designed to ensure unified and efficient management of the ongoing research projects in the portfolio of Professor David E. Bloom.

The Bloom Research Team currently consists of eight full-time employees -- four Research Assistants (RAs), one Research Associate, one Visiting Scientist, one Faculty & Program Coordinator, and the Assistant Director of Research, in addition to Professor Bloom. The AD directly supervises the Faculty & Program Coordinator. All other employees, including the AD, report directly to Professor Bloom. Throughout the academic year there are several other individuals with academic affiliations to Prof. Bloom’s portfolio, including students and visiting researchers from other institutions. The AD is responsible for ensuring their paperwork and funding needs are properly addressed within School and University policies and processes.

The Assistant Director of Research will provide strategic, administrative, financial management, and communications support to several research projects; draft and edit reports, presentations, trainings, and teaching cases; assist with the supervision of six or more research and administrative staff, and conduct research in support of Professor Bloom’s portfolio. Specific existing projects in the portfolio of the AD include the Longitudinal Aging Study in India (LASI) project, to carry out a large, complex, multi-year study of aging in India; the Program on the Global Demography of Aging (PGDA), a P30 Center Grant that funds aging-related pilot research projects; and the Value of Vaccination Research Network (VoVRN), a multi-year effort to fund and encourage new research on the social and economic benefits of vaccination.

Duties and Responsibilities will be continued in the \"Additional Information\" Section.

PLEASE NOTE: This position has a term end date of 10/31/2019, with possibility for extension.

PLEASE NOTE: Candidates proceeding to the second round of interviews will be asked to submit writing samples to assess their suitability for this position. Each applicant must submit two writing samples.

Please include your last name in the file name for your samples and a brief description of the context and audience for each sample. For each writing sample, you should be the sole author, or share a section of writing for which you are the sole author if originally from a group project.

Examples of acceptable types of writing samples include: a professional email, a piece of academic writing, or a PowerPoint presentation.

PLEASE NOTE: Shortlisted candidates will also be asked to provide an academic transcript.

School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.