Harvard University Admin Dept/Program Admin in Cambridge, Massachusetts

45160BRAuto req ID:45160BRJob Code:359056 Admin Dept/Program Admin Location:USA - MA - Boston Business Title:Project Manager, Center for Communicable Disease DynamicsSub-Unit:------------ Appointment End Date:31-Aug-2019Salary Grade:056Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:- Bachelor's degree required

  • 3+ years of related experience required

    Additional Qualifications:- Prior supervisory experience strongly preferred

  • Proven operational, administrative and higher education/public health project management skills, along with strong communication, relationship building, and time management skills preferred

    Additional Information:Duties and responsibilities continued:

  • Assist with prospect development, including writing and communications aimed at new funders

  • Work with Epidemiology Department to support annual Summer Program in Epidemiology through funding, publicity and involvement of CCDD members. Serve as point of contact for CCDD-affiliated Epidemiology graduate students, which may include financial and other support

  • Plan and manage CCDD events—establishing and managing budgets, working to secure venues; managing contracts between all relevant vendors (venue, catering, travel, A/V, lodging), publicizing events, managing online registration, speaker coordination, managing logistics for attendees; on-site event management; and collecting post-event survey information for NIH reporting purposes, where relevant

  • Provide oversight and guidance for annual weekly spring seminar series, including budgeting and developing financial policies (with Senior Grants Manager), and overseeing PC’s work regarding travel planning and logistics, reimbursements, website and written communication

PLEASE NOTE: Due to the grant-funded nature of this position, the term end date is August 31, 2019 with the possibility for extension.

Harvard offers an outstanding benefits package including:

Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

Department:EpidemiologyPre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Duties & Responsibilities:The Department of Epidemiology is seeking a Project Manager for the Center for Communicable Disease Dynamics (CCDD). The research efforts of the CCDD have contributed to an improved local, national and international response to the 2009 H1N1 pandemic, expanded methodology for intervention targeting for communicable diseases, and made a substantial advance in our understanding of the mechanisms of seasonality of influenza.

The Project Manager (PM) will be responsible for the day-to-day management of the Center for Communicable Disease Dynamics so that PIs, Faculty, Researchers, Postdocs, Students and Staff all have the tools and support they need to produce their best work. The Project Manager will work closely with the Center PIs and Senior Grants Manager, and will exercise a great deal of independence in managing the Center and maintaining partnerships.

Duties and responsibilities include, but are not limited to, the following:

  • Maintain the Center’s physical space, equipment, IT, policies, administrative and financial systems. This includes the personnel management responsibilities of onboarding new members, as it relates to the above, and supervising and training the Center's full-time Project Coordinator (PC)

  • Strategize on and develop Center Policies and Standard Operating Procedures for Center-related tasks

  • Act as administrative point of contact with the NIH program staff, which includes managing requests of changes to consortia and supporting the CCDD Senior Grants Manager (SGM) in annual progress report submission, end of year budget reporting, budget setting and management, and implementing and disseminating financial policies and instructions to the Center’s members and subcontract sites

  • Prepare special reports to NIH and Dean of the Chan School as requested, and ensure compliance with Harvard University and NIH policies

  • Work with Center PIs to facilitate collaboration within the MIDAS Network. This includes project management for interactions with the 2 other MIDAS Centers of Excellence (Seattle-based and Pittsburgh-based) as well as 11 smaller MIDAS research groups (based both nationally and internationally)

  • Manage action items for shared projects, attend monthly MIDAS PI calls, attend annual MIDAS National Network meeting and work to manage pre-registration and on-site logistics at the events as requested by NIH/NIGMS contacts -- as well as produce outreach/education activities as part of these meetings

  • Working toward MIDAS project goals, build relationships with undergraduate institutions that support students in STEM fields. This includes producing an annual event for 60-100 undergraduate students.

  • Manage IRB protocols for all Center-related research. This includes being the point of contact with the IRB staff, coordinating with investigators on smaller projects both within and outside of Harvard to ensure compliance with Harvard Longwood OHRA policies, and ensuring that all Center personnel are up-to-date in human subjects training

  • Maintain, update and oversee the Center's online presence (website and social media) and strategize on how to disseminate information about the Center's research, publications, job openings and outreach opportunities

Duties and Responsibilities will be continued in the \"Additional Information\" section.

PLEASE NOTE: Due to the grant-funded nature of this position, the term end date is August 31, 2019 with the possibility for extension.

School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.