Massachusetts Institute of Technology Acquisitions Permissions Assistant in Cambridge, Massachusetts

Acquisitions Permissions Assistant

  • Job Number:


  • Functional Area:


  • Department:

MIT Press

  • School Area:

Libraries, MIT Press, Tech Review

  • Employment Type:

Full-Time Temporary

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  • Visa Sponsorship Available:


  • Schedule:

35 hrs/wk., M-F, 9:00 A.M. - 5:00 P.M.

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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ACQUISITIONS PERMISSIONS ASSISTANT, MIT Press-Acquisitions Department, to work with the Acquisitions Department Administrator on a grant-funded project. The goal of the project is to digitize and make freely and openly available, a selection of out-of-print architecture and urban studies titles. Will work closely with the acquisitions department to research copyright ownership status and clear third-party permission (for images and texts) for up to fifty heavily illustrated books. Responsibilities will include researching copyright ownership status for all titles to be digitized; drafting and sending permission letters to authors or their estates; researching and securing permission for third-party owned images and texts; maintaining detailed permission status logs in Excel; researching and procuring physical copies of the books to be scanned and digitized; coordinating with the subsidiary rights manager to make fair use determinations for images when applicable; coordinating with the Production Department on the digitization process, including shipping books to an outside vendor for scanning and digitization; and performing other duties as requested.

Job Requirements

REQUIRED: a high school diploma or its equivalent; two years’ experience in an office environment or research role; working knowledge of Windows, MS Word, Excel, and Outlook and familiarity with FileMaker; excellent communication and problem-solving skills; demonstrated attention to detail; ability to work both independently and in a team-oriented environment; organizational skills; and ability to work quickly and accurately. Publishing or permissions clearance experience would be a plus. A college degree is preferred. Job #16254-4This is a temporary, one-year position. 7/3/18

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.