Boston University PROGRAM MANAGER & ADMINISTRATOR, Initiative on Cities in Boston, Massachusetts

Job Description


The BU Initiative on Cities seeks a full time Program Manager & Administrator to coordinate and execute core IOC programs that support the BU faculty and student community and raise the profile of the Initiative, including our urban government student fellowships, conferences and seminars, and research seed grant fund. The Program Manager & Administrator also supports the IOC Director in his external activities and serves as office administrator, managing the IOC headquarters, travel schedules, expenses, and scheduling. The ideal candidate is nimble, a strong communicator, relentlessly detail oriented, deadline driven, confident working with individuals at various levels of seniority within higher education and the public sector, and has a passion for urban issues. Experience with managing events, marketing and finances preferred.


The Boston University Initiative on Cities (IOC) was co-founded in 2014 by the City of Boston’s longest-serving mayor, Tom Menino, and BU Professor of Political Science, Graham Wilson. We are a cross-university research initiative that seeks to bridge the divide between urban scholarly research and local governance, both domestically and internationally. We work with a wide breadth of academic disciplines at BU, including political science, environmental science, computer science, public health, social work, engineering, sociology and others in order to apply academic talent and tools to solve pressing urban issues. The Initiative also conducts research and forges strategic external partnerships at the local, national and international level, and leads an annual survey of American mayors, the Menino Survey. We convene multi-stakeholder conferences, host on-campus seminars, and lead an executive education program on urban governance and power together with the BU Questrom School of Business. The Initiative nurtures student passion for local government through our fellowships that embed BU undergraduate and graduate students in mayors’ offices in the U.S. and abroad.


  • Manage and administer IOC student government fellowships with cities in the U.S. and abroad, and with the National League of Cities in Washington, DC. Responsibilities include marketing and recruiting, interviewing students, recommending finalists, serving as relationship lead with city partners, and supporting students during their placements in cities. Also support the NLC undergraduate Fellow during his/her independent study with the IOC Director.
  • Events: Manage Initiative’s events, including small scale seminars and large conferences. Responsibilities include event promotion, speaker coordination, purchase orders and onsite logistics.
  • Office Administration: Responsible for travel booking for IOC team and invited speakers, scheduling, receipts & reimbursements, and management of the IOC headquarters for our own and partner use.
  • Marketing and Social Media: Update IOC website, including event posts, faculty publications and other current content; Support the Associate Director and student interns in managing our social media channels and other outreach.
  • Seed Grant Fund: Coordinate IOC urban research seed grant fund, including marketing, fielding questions, managing faculty review committee, compiling feedback, disbursing award funding, and measuring impact.
  • Support additional IOC activities, including assisting IOC Director with research for presentations and talks, travel booking and scheduling.
  • Other tasks as assigned. Required Skills

  • Bachelors Degree required

  • 2-3 years of professional work experience
  • Proficient in Microsoft Office, including Excel and Powerpoint
  • Experience with WordPress
  • Marketing, social media and events experience preferred
  • Passionate about cities and urban challenges

Please submit a resume and cover letter detailing your interest in the role and relevant experience and qualifications. Applications without a cover letter will not be considered.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Tracking Code: 6706/I2518

Job Location: Boston, Massachusetts, United States

Position Type: Full-Time/Regular

Salary: Grade 74