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Boston University EVENTS SPECIALIST, AUX Events & Conferences in BOSTON, Massachusetts

Events & Conferences is a division of Auxiliary Services responsible for the coordination of University-wide events, room scheduling of University events, management of the summer conference operations, management of a campus arts venue, and the coordination of non-University conferences and events throughout the year. Our mission is to support the academic enterprise of a vibrant research institution by providing comprehensive service and event planning resources at an exceptional value to campus departments and external clients. We are seeking an Events Specialist to join our team. Reporting to the Assistant Director of Event Services, this position serves as a primary contact for events and conferences including summer housing programs for University and non-University clients.

Responsibilities include:

  • Coordinate, arrange and support clients at all stages of event planning and execution

  • Generate proposals, contracts, event diagrams, and printed/published event materials

  • Advise clients on event set-ups, menus, budget, timelines and other logistics

  • Establish and maintain collaborative relationships with University and non-University vendors

  • Provide exceptional customer service for new and returning clients to ensure the overall success of each program

Required Skills

  • Bachelor's degree

  • One to three years of relevant experience in hospitality, customer service, or project management

  • Effective interpersonal, communication, and analytical skills

  • Ability to manage multiple priorities and meet deadlines within a fast-paced environment

  • Willingness to work evenings and weekends for events, client meetings, or site visits

  • Demonstrated commitment to diversity, equity, and inclusion

  • Valid Drivers License and knowledge of Boston University is preferred

A cover letter is required for consideration

Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement ( within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions ( ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources ( site.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Required Experience