Job Information
Tatte Bakery & Cafe Accounts Payable Manager in Boston, Massachusetts
Description
Summary of Responsibilities Accounts Payable Management: Control and streamline all vendor payment activities. This includes, without limitation, reviewing and verifying invoices and reimbursements from vendors/landlords/colleagues, processing timely payments using various methods, reconciling AP records with the general ledger, maintaining clear communication with vendors and employees, and continually improving AP processes. Expense Management & Accruals Control: Accurately track and manage operational expenses. Responsibilities include monitoring and categorizing expenses, performing variance analyses, ensuring compliance with policies and accounting standards, and improving expense management processes. Vendor Oversight: Maintain efficient vendor relationships and ensure seamless data exchange. This includes, without limitation, managing vendor master data and relationships, overseeing EDI systems for efficient transaction processing, resolving disputes, ensuring smooth system integrations, and reporting on vendor performance. Systems Integration, Reporting & Automation: Implement and maintain integrated financial systems that support both operational and strategic decision-making. This responsibility covers selecting and integrating AP system(s) with the third-party ERP, automating routine processes, developing operating and strategic reports for management, producing ad hoc financial statements, and continuously improving data flow and reporting accuracy.
Other duties as assigned.
Working Conditions / Essential Functions
Must be able to read and understand written English, including system alerts, reports, and email communications.
Must be able to communicate verbally in English for team meetings and vendor interactions.
Must be able to work in a standard office environment that may occasionally be crowded during peak periods.
Must be able to work at a computer to perform most duties.
Position Requirements
Experience & Education:
3+ years in managing AP in fast-paced, multi-entity settings
Bachelor’s degree in accounting, finance, or related field (preferred)
CPA or equivalent certification is highly desirable
Technical & Analytical Skills:
Proficiency with accounting systems and AP automation tools
Advanced Excel skills (macros, pivot tables, VLOOKUPs)
Familiarity with financial reporting tools (e.g., Quicksight) and systems like FloQast, Bill.com, or Mineral Tree is a plus
Ability to analyze complex data and produce timely, accurate reports
Process & Systems Management:
Proven track record in managing AP systems and driving automation initiatives
Ability to coordinate with IT/systems engineering for seamless data integration and reporting
Communication & Problem-Solving:
Excellent verbal and written communication skills
Strong attention to detail and proactive in resolving discrepancies
Ability to handle sensitive financial information with discretion
Work Environment & Physical Requirements:
Able to work independently in a dynamic, fast-paced office environment
Comfortable working at the Boston corporate office, with the ability to sit or stand for extended periods
Willing to take on cross-functional responsibilities and collaborate with multiple teams
Preferred Skills
Accounting principles, standards and systems
Data visualization & business intelligence (e.g., advanced Quicksight)
Financial modeling & forecasting are preferred
Experience in public/multi-entity companies
Accounting certifications are preferred but not required
Adaptability in fast-paced, complex environments
Strong organizational and multitasking skills
Effective cross-functional collaboration and communication
Our Benefits and Perks
Competitive pay ($75,000-$90,000 and position is bonus eligible ), commensurate with experience and skills
401(k) (with a vesting match)
Free employee assistance program services
Health, dental and vision insurance
Free drinks and generously discounted meals
Exciting potential for growth with a rapidly growing company
Tatte is an E-Verify employer