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University of Massachusetts Amherst Assistant Director of Prospect Management in Amherst, Massachusetts

Assistant Director of Prospect Management

Apply now ( Job no: 509539

Work type: Staff Full Time

Location: UMass Amherst



Categories: Development & Fundraising, Advancement/Fundraising, Administrative/Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Reporting to the Director of Prospect Management, the Assistant Director of Prospect Management is responsible for the effective placement and management of prospects through the fundraising cycle. The assistant director supports and guides the fundraising efforts of the University by working closely with advancement staff to provide strategic insights into prospect and portfolio management in order to build and maintain constituent relationships. This position can work remotely from the New England region.

Essential Functions

  • Incorporate new prospects into the prospect management pipeline and assist in the referral of prospects to central and constituency units through partnership with the prospect research team.

  • Categorize prospects and donors in terms of capacity and interest, and determine when they should be referred to development officers for qualification, cultivation, solicitation, and stewardship.

  • Review prospect holding pools to ensure correct placement, and provide recommendations as needed.

  • Build fundraiser portfolios and track proposal entry with the Director.

  • Develop relationships with fundraisers to aid in the identification of potential prospects to support initiatives and customize portfolios to meet fundraiser needs.

  • Partner with managers to direct and monitor development officers' progress in prospect cultivation, solicitation, and stewardship.

  • Provide analysis and interpretation of prospect and donor information to facilitate communication regarding prospects.

  • Prepare and distribute actionable prospect management information to be shared with development officers, their supervisors, and Advancement Leadership. Typically on a quarterly basis.

  • Remain current on prospect management, research trends and best practices.

Other Functions

  • Perform other duties as assigned by the Director of Prospect Management.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree.

  • Over three (3) years of experience in fundraising, development research or data research/analysis.

  • Knowledge of fundraising fundamentals, and specifically prospect management and prospect tracking principles and methods.

  • Experience with large databases and data extractions methodologies (e.g. SQL).

  • Ability to keep accurate records and complete timely reports.

  • Knowledge of process, ethics, and policies of professional fundraising.

  • Ability to maintain confidentiality of sensitive information.

  • Ability to communicate effectively, both orally and written.

  • Ability to work collaboratively with colleagues, co-workers, and constituents.

  • Ability to prioritize and handle multiple projects simultaneously.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Demonstrated analytical skills with the ability to manipulate large datasets. Experience with industry reporting platforms (e.g. Tableau).

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

  • Monday - Friday 8:30 am to 5:00 pm.

  • Required to work evenings and weekends as necessary.

Salary Information

Level 26

PSU Salary Chart (

Special Instructions to Applicants

Please apply online and provide cover letter, resume, and contact information for three professional references. Please apply by August 22, 2021 in order to ensure priority consideration. Search may remain open until a suitable candidate pool has been identified.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jul 30 2021 Eastern Daylight Time

Applications close: