Harvard University Phillips Brooks House Association Nonprofit Management Fellow in Cambridge, Massachusetts02238

Auto req ID 42876BR

Business Title Phillips Brooks House Association Nonprofit Management Fellow

School/Unit Faculty of Arts and Sciences

Sub-Unit ------------

Location USA - MA - Cambridge

Job Function Faculty & Student Services

Time Status Full-time

Schedule Monday - Friday, 9-5pm

Department Phillips Brooks House

Salary Grade 055

Union 00 - Non Union, Exempt or Temporary

Duties & Responsibilities

Strategic Planning: Works closely with the Executive Director and President to support staff and officers in setting goals and aligning goals to strategic priorities; assists with the coordination of annual training and orientation of incoming student leadership; manages minutes, notes, and other documentation for organizational conversations regarding strategic priorities.

Fundraising: Attends regular Resource Development Committee meetings; coordinates and plans, along with student Resource Development Chairs, Annual Appeal and Summer Urban Program (SUP) fundraising appeals and phone-a-thons; supports and oversees all fundraising efforts for a subset of SUP camps; assists the Senior Development Coordinator with grant research and applications, both for the organization and for individual programs; assists the Senior Development Coordinator with individual donor management and outreach.

Special Events: Assists planning for and overseeing the annual Robert Coles “Call of Service” Award and Lecture; assists planning for and overseeing the Annual SUP Auction, including design of publicity materials, corporate sponsorship outreach, auction item acquisition, and day-of event management; assists planning for and overseeing the annual Tea for Harvard Faculty and staff and the PBHA Open Houses; assists planning for and overseeing the annual Public Service Celebration; assists planning for and overseeing the annual Mid-Summer Celebration; promotes, plans, and executes SUP Tours for distinguished guests and donors.

Public Relations and Marketing: Oversees and manages PBHA’s branding standards and policies, along with student leaders of the Communications Committee; oversees and manages PBHA’s e-mail marketing system; oversees and manages PBHA’s social media presence, which currently includes Facebook and Twitter; works closely with student leaders to ensure that information is always up to date and accurate in all PBHA communications and marketing materials; supports PBHA’s student leaders in developing intentional, focused outreach and public relation plans to promote PBHA and its endeavors on campus and beyond; designs, prints and distributes PBHA’s Annual Report; designs, prints and distributes the SUP Newsletter.

Finances: Assists PBHA Management, Financial Administrator, and student Treasurer in coordinating the annual budgeting process and development of organizational budget each fiscal year; oversees and develops PBHA’s public relations, fundraising, alumni, and special events budgets and tracks expenses in each; attends Finance Committee meetings.

Assessment and Technological Support: Works with PBHA’s Training, Reflection, and Evaluation Coordinator and PBHA’s student Assessment & Evaluation Chair to ensure programs and staff enter volunteer, participant, donor, alumni and organizational partnerships into PBHA’s database; oversees and manages the administration and support structures for PBHA’s database; participates in assessment of programs through PBHAForce; administrates the PBHA Website, ensuring information is regularly updated and new web pages are created as needed; administrates PBHA’s Google Products suite, which currently includes PBHA’s Gmail e-mail system and PBHA’s Google Drive file server.

Basic Qualifications

  • Bachelor’s degree

  • At least one year’s experience in public service

  • Proficiency in Microsoft Word, Excel, and PowerPoint

    Additional Qualifications The PBHA Non-Profit Management Fellow position is intended for a recent graduate of Harvard College hoping to gain knowledge and experience to pursue a non-profit management career. In addition to the above qualifications, the candidate should possess an understanding of the organizational structure and decision-making process at PBHA, or a willingness to learn about and demonstrate a deep interest in PBHA’s history and current strategic priorities. A strong candidate will also show flexibility for and an understanding of the time-sensitive and situational needs and priorities that frequently arise in any non-profit work environment.

A strong candidate will demonstrate the following skills: proficiency in Microsoft Word, Excel, and PowerPoint, written and oral communication, planning and organization, ability to work collaboratively with a variety of constituents, ability to work independently on complex projects, ability to multitask and meet deadlines, and willingness to work with a small, close-knit team.

Prior experience with Adobe Suite of products, especially Adobe Photoshop and Adobe InDesign, or a strong willingness to quickly learn these products is preferred. Candidates with prior experience with or a strong willingness to learn website design, Google Applications, and database design and management are also preferred.

Additional Information The Phillips Brooks House Association’s (PBHA) Non-Profit Management Fellow reports to the Executive Director, with additional reporting relationships to the Senior Development Coordinator (for fundraising responsibilities) and the Financial Administrator (for financial responsibilities), and is responsible for assisting in the management of the organization. The Fellow will also work closely with other staff and student leaders, especially others on the management team.

The Fellow will assume responsibilities in all of the following aspects of non-profit management: strategic planning, fundraising, special events, public relations and marketing, finances, assessment and technological support, alumni outreach and coordination, and administrative support. This position is intended to provide valuable experiences and learning opportunities for someone who hopes to pursue a leadership role in a public interest organization as the Fellow makes significant contributions to the management of the organization.

The Fellow will attend and assist in developing staff meetings, Resource Development Committee meetings, Board of Trustees meetings, Finance Committee meetings, Communications Committee meetings, as well as any other appropriate meetings as requested by the Executive Director, Senior Development Coordinator, or Financial Administrator. The Fellow will also serve as the primary staff support person for two of the following student leadership positions: Alumni & History Coordinator, Events Fundraiser, Public Relations Officer, and Secretary.

Alumni Outreach and Coordination: Acts as staff liaison between PBHA and PBHA-Alumni (PBHA-A), a public service Shared Interest Group affiliated with the Harvard Alumni Association and comprised of former PBHA volunteers; assists planning for and overseeing the annual Alumni Weekend, which usually overlaps with the Robert Coles “Call of Service” Lecture and Award; assists planning for and overseeing PBHA’s Alumni Reunion events during Harvard Commencement and Reunion weeks; assists planning for and overseeing student and staff visits with alumni supporters; manages the annual election of PBHA’s Class Representatives, who represent each graduating class as part of PBHA-A leadership; oversees and manages the administration and support structures for PBHAForce’s Alumni & Donor Database.

Administrative Support: Assists the Executive Director in setting and planning regular PBHA Staff meetings; assists the Executive Director in the collection and management of PBHA Staff yearly goals; assists the Executive Director in ensuring that performance reviews are completed on all staff members; helps write job descriptions, post positions, and interview candidates for any staff vacancies; tracks terms of non-student Board of Trustee members and shares this information at Board Retreat; assists in planning of annual Board Retreat; assists in identifying and setting introductory meetings with potential Board members.


The Nonprofit Management Fellow position must be available to start work in August 2016 and, if mutually agreed upon, this one-year term position is renewable for an additional year.

Pre-Employment Screening Criminal



Appointment End Date 30-Jun-2018

EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.