Harvard University Coordinator II in Cambridge, Massachusetts

42880BRAuto req ID:42880BRLocation:USA - MA - Cambridge Business Title:Events and Outreach Coordinator (Coordinator II)Sub-Unit:------------ Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Minimum of 3 years related administrative experience.

Additional Qualifications:Bachelor's degree and prior event planning, program management, communications experience strongly preferred. Individual must possess superior organizational skills and demonstrated ability to work independently, to handle multiple tasks simultaneously, and to pay attention to detail. The ideal candidate understands the need for a strong sense of customer service, has excellent interpersonal skills, with demonstrated ability to establish professional relationships with colleagues and outside contacts across all levels of seniority with diplomacy, poise and tact. Candidate should have strong skills in written and oral communication, research, and proofreading. This position requires sound judgment, a high-level of discretion, and the ability to handle confidential information. Must be proficient in Microsoft Office and able to work with databases.

Additional Information:This position is a fully benefits-eligible one year term appointment with the possibility of renewal.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.Department:Ash CenterPre-Employment Screening:Identity Schedule:M-F 9am-5pmJob Function:Communications, General AdministrationDuties & Responsibilities:Reporting to the Assistant Director for Events, the Events and Outreach Coordinator has responsibility for managing the multifaceted logistics for roughly 50 public and internal events per year with minimum supervision (50%). This will include:

  • Extending invitations;

  • Connecting faculty and speakers to discuss format and content;

  • Preparing briefings;

  • Managing travel and other correspondence with dozens of scholars, journalists, practitioners, and other invited speakers;

  • Organizing staffing for events;

  • Coordinating with facilities, media services, photographers, and other vendors;

  • Ordering catering, preparing signage and name tents;

  • Processing reimbursements; and

  • Staffs events from set-up to clean-up.

The Events and Outreach Coordinator helps the Ash Center to refine, grow, and analyze strategic audiences across multiple programs (25%). Working closely with senior event, communications, and IS managers, the Events and Outreach Coordinator will help build and maintain an outreach and audience management system; monitor and update existing contacts; help coordinate audience-building efforts among various programs; research and identify new audiences; and develop and track analytics.

The Events and Outreach Coordinator provides administrative assistance to the Ash Center Executive Directors (25%). These responsibilities include support with scheduling; processing corporate cards and other financial transactions; and executing occasional special assignments and projects with the highest degree of confidentiality and judgment.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.