Harvard University Admin Offcr/SrIndiv Contrib in Cambridge, Massachusetts
43190BRAuto req ID:43190BRLocation:USA - MA - Cambridge Business Title:Assistant Director, Special ProjectsSub-Unit:Harvard Public Affairs and Communications Appointment End Date:31-Aug-2018Salary Grade:058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:B.A. plus 5-7 years progressively responsible experience, with preference for experience in an academic or public affairs setting. Demonstrated ability to work on multiple tasks simultaneously, in a fast-paced, complex work environment. Excellent interpersonal skills, and verbal and written communication skills, including the ability to coordinate and lead meetings with senior University administrators. Solid experience in writing on behalf of a principal essential. Willingness and ability to undertake tasks from clerical work to strategic planning and everything in between. Ability to handle confidential information with discretion. This person may be expected to work occasional nights and weekends. Additional Qualifications:Master's degree preferred. Proven track record in building consensus among various constituencies. Ability to work independently; ability to establish goals, set priorities and carry out project implementation tasks with limited direction. Excellent organizational, project management, and creative problem-solving skills. Strong commitment to teamwork. Experience with website management and digital communication helpful. Additional Information:This is a Full-Time, One-year Term position (NOTE: The duration of this position maybe impacted by the actual start date in the role). Harvard offers an outstanding benefits package including:Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.Retirement: University-funded retirement plan with full vesting after 3 years of service.Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.Department:Harvard Public Affairs and CommunicationsPre-Employment Screening:Education, IdentityJob Function:General Administration Duties & Responsibilities:The Assistant Director, Special Projects for Harvard Public Affairs and Communications will be a key member of Harvard Public Affairs and Communications team responsible for leading communications and public affairs projects and campaigns in support of University priorities and strategic initiatives. Reporting to the Chief of Staff and Director of Strategic Initiatives for Harvard Public Affairs & Communications and Special Assistant to the President, the Assistant Director of Public Affairs and Communications will also support critical writing and speech development on behalf of the Office of the President.The Assistant Director, Public Affairs and Communications will: Support, at the highest level, all planning and development related to specific initiatives including: staffing and executing planning and strategy working groups and committees; the development and oversight of project plans, timelines and implementation strategies; the coordination of events; and preparing materials for leadership review.Lead or assist in the implementation and management of various University-wide and, when necessary, school-specific planning committees or task forces formed to investigate a specific topic or issue. Duties include preparation of agenda and briefing materials, producing meeting reports, establishing communication channels within and about the committee’s work, tracking and completing meeting follow up. Manage faculty and staff committees and related activities, including the staffing of committees, development of key documents and briefing materials, preparing governance materials and reports for senior leadership review, coordination with committee leadership on priorities, and logistical support, including project or program budget management. Write, develop, and manage content related to strategic initiatives, including digital and social material, talking points, and other event or web-related content; conduct research and analysis, and prepare presentations, memos and reports as needed. Prepare substantive, creative, occasion-specific and well-researched speeches, talking points and other communications on behalf of the President. Presidential writing projects will be assigned by the Chief of Staff to the President, and will encompass a broad sweep of themes, occasions, and venues. All writing must be of high quality stylistically and in terms of factual and historical accuracy. Products must be consistent in voice, tone, and perspective, and effective in engaging a broad range of audiences, from members of the campus community to alumni and other constituent groups, as well as to the public outside Harvard University. Develops clear goals and priorities, sets milestones, delivers results in a timely manner, and engages key constituents - both within and outside the University - to maximize communication, transparency, and commitment to projects. Works collaboratively to achieve project objectives. Coordinates regularly with groups across HPAC, the wider University, and with partners external to the University. Manages efforts with vendors and consultants as needed. School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.