Dana-Farber Cancer Institute Assistant Director, Special Events in Brookline, Massachusetts

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

GENERAL SUMMARY: This is a frontline fundraising position for the Jimmy Fund and Dana-Farber Cancer Institute. The Assistant Director is responsible for working with the Assistant Vice President of Event Fundraising on strategy as well as overseeing logistics to generate over $6 million in annual revenue. The Assistant Director will plan, execute, manage budgets and grow in-house and third party events (TPEs), maintain a portfolio of events raising $750k - $1 million and will work with the Assistant Vice President to help identify and develop new business opportunities. The Assistant Director represents the Jimmy Fund at major events to steward and cultivate event participants and volunteers as well as promote and leverage the Jimmy Fund. The Assistant Director manages the process of identifying, personally soliciting and cultivating a portfolio of 40+ donors.

The Assistant Director will embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. He/She will add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

The Assistant Director is responsible for fundraising:

  • Assist the AVP Event Fundraising in achieving department revenue goals.

  • Reviewing monthly fundraising and expense reports for accuracy and corrective action.

  • Managing a portfolio of internal and third party fundraising events of $750k -$1M.

  • Supervision of one Development Officer with a portfolio of internal and third party events raising $500k - $750k.

PRIMARY DUTIES AND RESPONSIBILITIES:

Portfolio Management (70%):

  • Develop and implement strategic direction and planning for assigned portfolio of events

  • Volunteer and participant outreach, recruitment, and cultivation to enhance fundraising

  • Develop social network to help identify and secure donors, and committee members

  • Create gift charts and milestones for key performance indicators. (e.g. number members, sponsorships and tickets sold, etc.)

  • Enhance outreach to secure additional, high revenue producing third party event managers.

  • Provide project support to increase revenue:

  • Grow and enhance Fun Ways To Fundraise and Event in a Box.

  • Explore new fundraising initiatives for roll out (e.g. pink patch project, Big Ideas, etc.)

  • Cultivate and engage TPE managers to return and increase revenue goals.

  • Increasing/maintaining fundraising through continual analysis of revenues and expenses:

  • Create strategy, implementation plan and execute with specific revenue goals for each event.

  • Attend event committee meetings and events as appropriate to provide support, guidance, and advice.

  • On site execution of all program elements in a polished and professional manner.

  • Appropriately recognize event committees through attendance at event, written acknowledgements and, when appropriate, presentation of plaques or other tokens of appreciation.

  • Keep records of suggested/implemented ideas to increase fundraising.

  • Complete annual event analysis & suggest new areas for improvement/growth.

  • Provide & continually update revenue projections for events.

  • Identify prospects with Major Gift capacity and refer to PMG staff.

  • Schedule a minimum of 35 donor visits throughout the year with various event managers, participants and donors maximizing donor contact and information capture.

  • Responsible for assisting the entire department, including other business units, reach financial goals; this will be achieved by fulfilling individual responsibilities, moving with alacrity toward agreed upon goals, offering to assist colleagues as needed, and putting aside personal agenda or preferences to focus on fundraising to provide patient care and research funding necessary to combat cancer.

  • Other events and responsibilities as assigned; portfolio subject to change.

Department Operations (20%):

  • Review and assign staff to new TPEs

  • Supervise department use of EMS, ClearView and DOFM on behalf of Event Fundraising department.

  • Manage monthly revenue and expense tracking facilitating mid-course correction, end of the year projections and future year planning.

  • Develop Operating Plans and Annual Summary in conjunction with Assistant Vice President.

  • Develop and implement department wide stewardship and recognition programs.

Research, Develop, Write, and Present New Business Proposals (10%)

  • New Business Development Proposal for both Internal and third party events:

  • Research and report on proposed event viability.

  • Research and report on potential venues.

  • Research and report on potential participants, committees, and vendors.

  • Estimate expenses and revenue for event.

  • Identify comparable events and highlight strengths and weaknesses.

  • Write NBDP and create presentation materials as needed.

TEAM LEADERSHIP:

  • Serve as a strategic thought partner with AVP on substantive issues relevant to the pursuit of our mission including: staff support and management, budget, strategy, crisis, professional development and new opportunities.

  • Team members are expected to initiate ideas, take risks, be candid, challenge the status quo, it is anticipated that our decisions and work product will be richer for the participation of all members of the team.

  • Successful candidates in this role will model leadership for the rest of our staff – both with tactical goals and leadership behavior.

  • Confidentiality must always be exercised.

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President, Event Fundraising. Supervises one Development Officer and has joint supervision of one Development Assistant, as well as volunteers and vendors and other indirect supervisory responsibility. This position is also programmatic in nature and a considerable amount of autonomy in decision-making and completing work-related tasks is required. Supervise Interns as required.

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required with minimum 4-8 years of experience in fundraising and events management.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Organized and detail oriented with excellent written and oral communication skills; possess the ability to work well with Dana-Farber Departments and donor/volunteer constituencies; strong problem solving skills and the ability to juggle multiple projects and work independently in a fast-paced environment. Strong word processing and Excel skills and working knowledge of Microsoft Office are required.

PATIENT CONTACT:

Interaction with patients as third-party event managers and/or presenters at events.

WORKING CONDITIONS:

This position is located in Brookline, MA. Some travel, attending events as well as off-site volunteer committee meetings on a regular basis. Speak on behalf of Dana-Farber and the Jimmy Fund at several events. Requires light lifting for event set-up. Weekend and night work is required occasionally.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Job ID: 2017-8048

Grade: 21

External Company URL: www.dana-farber.org