Beth Israel Deaconess Medical Center Exec Assist to Sr/Vice Pres in Boston, Massachusetts

Exec Assist to Sr/Vice Pres

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Job LocationBoston, Massachusetts

Req ID 21386BR

Department Description: nullJob Location: Boston, MAReq ID: 21386BRJob Summary: Provides complex administrative support and oversee projects in support of a Senior Vice President or Vice President(s). Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

Essential Responsibilities:

  • Represent S/VP to high level internal and external constituents. Answers policy questions and determine appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishs and maintains influential and strategic relationships at all levels of the organization

  • Gathers information, researches matters and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment, on behalf of the S/VP,

  • Coordinates meetings with community leaders, government agencies, and legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access

  • Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.

  • Manages on-line appointment schedule, coordinate arrangements for multiple meetings, and maintain files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and conferences. Prepare materials for presentations.

Required Qualifications:

  • Associate's degree required. Bachelor's degree preferred.

  • 5-8 years related work experience required.

  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

  • Written Communications:Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

  • Oral Communications:Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

  • Knowledge:Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

  • Team Work:Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

  • Customer Service:Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally